University of Maryland Libraries: Evaluation Plan for Organizational Change
Appendix Two: Timeline for Performance, Permanent Status, and Promotion Review
I. Evaluation Plan-Introduction
II. Appendices:
- Appendix One: Leadership Development in the UM Libraries-Background/Context
- Appendix Two: Timeline for Performance, Permanent Status, and Promotion Review
- Appendix Three: Mentoring Task Force Report
| WHAT | WHEN | RESPONSIBILITY |
| PRE-APPOINTMENT | ||
| Job announcement | Note whether position can achieve permanent status in vacancy announcement | Libraries Human Resources Office (LHRO) |
| Interview letter | Send pre-interview packet with information | LHRO |
| APPSC letter to candidate | APPSC letter to candidate explains Appointment, Promotion, and Permanent Status policy and procedure and encourages candidate’s questions | APPSC |
| Appointment, Promotion, and Permanent Status Review Process | Clarify process with candidate during interview | Search Committee –APPSC member participates in interviews |
| Appointment | Rank assigned; starting date assigned and contract issued | Dean of Libraries; LHRO |
| Information packet: Community information, etc. | After appointment | LHRO |
| Orientation for Newly Appointed Faculty | ||
| Welcome packet | Prior to first day at work | LHRO |
| First Day Orientation | First day at work | LHRO |
| Orientation Session I | Within first 30 days of employment | LHRO |
| Orientation Session II | Within first 6 to 8 weeks of employment Subjects: Customer Service, Library Safari | LHRO |
| Mentor (optional) | New faculty member may choose to identify mentor within first 6 months of employment | Library faculty member |
| Campus orientation for new faculty | Early in Fall semester (late August, early September) | Academic Affairs |
| Annual Performance Review Timeline | ||
| Initial meeting with mentor | Year 1 - earliest opportunity | Mentor/Mentee |
| Selection of Peer Review Committee (PRC) members | Year 1 - earliest opportunity | Library faculty member |
| Complete work plan draft | Annually | Library faculty member |
| Discuss work plan | Initially and at mid-year | Library faculty member and PRC |
| PRC evaluation of work plan | Annually at end of year | Library faculty member and PRC |
| Self-assessment with PRC | At mid-year and end of year | Library faculty member and PRC |
| LEARNING CURRICULUM COURSES | YEAR 1 AND ANNUALLY | Library faculty member and Learning Curriculum Team |
| Dossier Workshop | Year 1 - earliest opportunity | Library faculty member; Faculty Development Curriculum to be developed as part of Learning Curriculum with advice of Library Faculty Assembly (LFA) and Staff Education Coordinating Team (SECT)* |
| Faculty Development workshops | YEAR 1 AND ANNUALLY | Library faculty member; Faculty Development Curriculum to be developed as part of Learning Curriculum with advice of LFA and SECT* |
| Annual Performance Review with PRC | YEAR 2 AND ANNUALLY | Library faculty member and PRC |
| Mid-Point Review - PRC assesses progress towards permanent status* | MID-POINT YEAR | Library faculty member and PRC |
| Annual Performance Review with PRC | YEAR 4 | Library faculty member and PRC |
| Annual Performance Review with PRC | YEAR 5 | Library faculty member and PRC |
| Annual Performance Review with PRC | YEAR 6 AND ON | Library faculty member and PRC |
| *New recommendation of Ad Hoc Committee on Mentoring for New and Junior Faculty | ||
| PERMANENT STATUS AND PROMOTION TIMELINE | ||
| Letter of notification of time frame for midpoint review, application for promotion / permanent status | Immediately after appointment | LHRO |
| Mandatory Permanent Status Review for library faculty appointed at the rank of Librarian III | Year 2 (end of year) If permanent status is not achieved, faculty member is given a terminal contract |
APPSC, library faculty member, Initial Review Committee (IRC), eligible library faculty, Dean |
| Mandatory Promotion Review (Librarian I only) | Year 3 (end of year) | APPSC, library faculty member, Dean |
| Permanent status review for library faculty appointed at the rank of Librarian II | Year 5 - By July 1 If permanent status is not achieved, faculty member is given a terminal contract |
APPSC, library faculty member, IRC, eligible library faculty, Dean |
| Deadline for applications for promotion | July 1 of each year | APPSC |
| APPSC appoints IRCs for applicants | May-June | APPSC |
| IRC completes descriptive report that is submitted to candidate | September | IRC |
| Candidate prepares optional response to descriptive report | Within two weeks of receipt of descriptive report | Candidate |
| IRC completes evaluative report | Ca. December | IRC |
| APPSC reminds eligible library faculty of meeting(s) to vote on candidates and announces availability of dossiers | December | APPSC |
| Eligible library faculty read candidates' dossiers | December-January | Eligible library faculty |
| Eligible library faculty meet, discuss applications, vote | Early February | Eligible library faculty |
| APPSC prepares report of meeting of eligible faculty and forwards dossiers to Dean | Mid February | APPSC |
| Dean completes letter for each candidate justifying his recommendation | Mid March-Early April | Dean of Libraries |
| APPSC assembles dossiers in prescribed form, makes required copies, and takes them to Faculty Affairs | Mid March-Early April | APPSC |
| Dean, in concert with APPSC, informs candidate of his decision and that of the eligible faculty | Within two weeks of the date on which the dossiers are sent to Faculty Affairs | Dean and APPSC |
| Applicants receive letters regarding final action on the application from Dean of Libraries and the President | June | Dean of Libraries, President's Office |
| Appeal requests due | Within 30 days after receipt of letter | Candidate |
| Effective date for salary adjustments | July 1 | |
| ERoberts/HHanson rev. 3.11.2003 Beth Alvarez, 4/24/03 HHanson, 5/7/2003 |
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