Library Executive Council
Minutes of the Meeting - August 3, 2004

Present: K. Hahn, Ruschoff, D. Vikor, Williams, and Wilson
Absent: Lowry
Facilitator: K. Hahn, Scribe: Ruschoff, Timekeeper: D. Vikor

1. Topic: LOCKSS Archiving Program
Leader: Vikor
Outcome: LEC supported and approved proposal to join the shared program with other libraries and publishers to archive e-journals, pending comment from Lowry. Subscription fee will be deducted from the materials budget. Wilson suggested a more powerful PC set-up to support the program than in the proposal. Vikor will follow-up with Lowry.

A preliminary list of tasks to be completed to migrate MOSS data to ALEPH was presented for discussion. A time-table was also provided to show when tasks would need to be done if the migration is to be made before volumes are moved from Moravia Park to a new site in Laurel, MD.
Outcomes:
Wilson will talk with ITD staff about the feasibility of migrating the database to ALEPH by July 2005. ITD will also explore options to migrating to ALEPH. Ruschoff will request a list of required functionality needed for storage operations from TSD, Access Services and JHU staff.

• Topics for August All Staff Meetings
  Joan Stahl will present a “Digital Reference Report.” It was agreed that demos of the Libraries’ new Website and the new version of ResearchPort might be useful additions to the agenda. Wilson will identify a presenter and let Williams know.


• Staff Travel Requests:
  • Approved a one-day trip to New York City to attend the Library of American Broadcasting Foundation Gala on September 15, 2004. Attendees are: Howell, Henry, O’Dell, D. Vikor. Train and cab fare will be reimbursed.
  • Approved registration funding for Janet Evander to attend a local workshop on Cascading Style Sheets.
  
  
• Funding LFA Activities
  LEC agreed that resource materials for LFA will be purchased from the Staff Fund within the materials budget. Requests will be submitted to the Director of TSD. Purchases of refreshments, etc. will be made through the Director of PASD.


• Access Services Team Reorganization
  Ruschoff presented a brief summary of the planning underway to reorganize the Access Services Team and suggested that Wray be invited to make a fuller presentation to LEC in about 3-4 weeks.

4. Topic: Announcements

• Williams noted that the August 1 issue of The Washington Post reported the July 16 death of the UM Libraries' former director, Howard Rovelstad, at the age of 91. According to the Post, he worked at Maryland from 1940-1975, all but six of those years as director.
• Vikor provided a status report on environmental conditions in PAL. After a week of “ups and downs,” the temperature and humidity have returned to more normal levels.
• Ruschoff announced that she had been re-elected to the PALINET Board for a 3 year term, beginning December 2004.

7. Topic: Agenda for August 10, 2004 LEC Meeting

• Digital Library Initiative—Guest: Danforth
• Room Fees and Rentals—Guests: Dalto, T.Hahn, Hruzd
• Guidelines for Closing a Library Facility Due to Excessive Heat & Humidity

Submitted by Carlen Ruschoff

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