Library Executive Council
Minutes of the Meeting - April 13, 2004

Present: Goetsch, Lowry, Rough, Ruschoff, D. Vikor, and Wilson
Facilitator: Lowry, Scribe: Ruschoff, Timekeeper: Goetsch

Outcome: Rescheduled "Peripheral Technology Implementation Committee Annual Report to April 27, 2004. Added: Summer Hours, Report of the ITCC Meeting, and IAB Meeting.

The written report is posted on the LARC website. Dillon reported that the Library Survey will be conducted again in November 2004; the Libraries will participate in LIBQUAL again next year; LARC has been successful in inserting library oriented questions into the SAILS survey; Staff participation in the Reference Transaction Sampling has waned.
Outcome: Dillon will visit the Collaboratives to remind staff of the importance of participating in the Reference Transaction Sampling. This is an effective means of obtaining workload measures. LEC approved LARC's recommendation to invite Marian Burright to become a member.

Dillon presented a proposal to sponsor a MIM team that would be charged with the development of relevant metrics that are required to implement the Balanced Scorecard. The team will be supervised by Dillon in conjunction with LARC. The library staff would play a consultative role and have final say in the metrics to be used. The CLIS MIM guidelines are found at: http://www.clis.umd.edu/programs/mim/team.html.
Outcome: The proposal was approved.

Foster summarized the state of the FY04 budget based on data through March of this year.
Outcome: Projections for FY05 show that current University planning will wipe out any FY04 carryover.

• Goetsch recommended that Libraries summer hours schedule be the same as they were last summer. The hours were reduced, but no complaints were logged. She also pointed out that the University is honoring the July 4 holiday on Monday, July 5. She recommended that the Libraries be closed on both July 4 and 5.
  Outcome: Both recommendations were approved.
• Rough summarized the ITCC meeting he attended for the Libraries.
• Wilson stated that neither he nor Goetsch would be able to attend the IAB meeting on April 16, 2004. He will confirm that Danforth will attend to ensure that information about the meeting is shared within the Libraries.
  Outcome: Agreed.

Outcome: The following topics are scheduled: Library Matters Repor, Peripheral Technology Implementation Committee Annual Report, Library Executive Council Web Page.

No announcements were shared.

Submitted by Carlen Ruschoff

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