Library Executive Council
Minutes of the Meeting - Jan. 6, 2004

Present: Goetsch, Lowry, Rough, Ruschoff, D. Vikor, Williams, and Wilson
Facilitator: Williams, Scribe: Goetsch, Timekeeper: Wilson

• Discussed request from Ex Libris to host a site visit from the Chicago Public Library staff to see a demonstration of our Aleph implementation. The scheduled date of January 21 presents conflicts for key staff. Wilson will suggest alternatives dates and pursue more details on what CPL is hoping to gain from this visit.


• The enhancement ballot from the North American Aleph Users Group is out. Vikor and Ruschoff will work with the College Park LIMS3 Team to determine our priority interests.


• ITD continues to make progress on various fronts. Just prior to the holidays, the “limit of 50 results” problem was resolved. This one has been a major concern, particularly for public services staff.

• Public workstations request: Eleven additional workstations will be purchased from local site equipment funds to augment the public workstation area on McKeldin first floor. Some of the new workstations will replace old EIC workstations. Wilson made clear that the EIC LAN has been discontinued.


• Photocopy charge-back: Copy Services will use the public Terrapin Express photocopy rates to determine when a photocopy request needs director or LEC approval.


• Administrative travel: Two requests were approved: one for Janet Evander in ITD to attend training on the use of JavaScript and one for Marianne Ryan to attend the spring depository library meeting.


• Feedback workshop: LEC members are encouraged to register for this Learning Curriculum workshop on April 21 as it has been scheduled to accommodate LEC members’ calendars.


• Carla Hayden: Hayden, current ALA president, will be invited to give a public lecture on her presidential theme of access and also to speak briefly at a program geared towards recruiting student assistants and others into the profession. Both will be scheduled for February 5, if possible.

• Williams announced that Frank Boches will retire on January 8, but will return on a temporary, if-and-when basis, to finish the Libraries’ 2003 annual report.


• Lowry reviewed the prospective ULC topics for the Spring term to get comments and additions


• Vikor reviewed recent e-mail messages he had sent staff regarding the visit of CRL staff on Jan. 23 and the first meeting of the Special Collections Collaborative on the 21st.


• Ruschoff announced that College Park will host two sessions on the technical aspects of loading the MARCIVE records for the materials received through the Federal Depository Program for USMAI Libraries. The identical meetings will be held on January 30 and February 5. Anyone interested in the technical aspects, (that is, how College Park staff review and clean-up after the load and what will be seen on reports), is welcome to come.


• Goetsch announced that Bernie Morgan in Government Documents/Maps will retire on January 24, 2004. Interview schedules for the Access Services Manager and Government Documents Librarian positions are forthcoming.

The list was reviewed, dates adjusted, and new topics added.

• LIMS3 Implementation Update
• SPAT projects update
• Room Rental/Fees

Submitted by Lori Goetsch

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