Library Executive Council
Minutes of the Meeting - June 1, 2004

Present: Goetsch, Lowry, Rough, Ruschoff, D. Vikor, Williams and Wilson
Facilitator: Rough, Scribe: Lowry, Timekeeper: Ruschoff

1. Topic: Meeting Agenda
Leader: Rough
Outcome: Three topics were added—L&A for Photocopy; Proposed GA’s; and Timeline for the Gov Docs Task Force.

2. Topic: DRUM (Digital Repository at the University of Maryland) Demonstration
Leader: Wilson
Guests: Dave Cooper, Karla Hahn
Outcome: The preview, demonstration, and review of DRUM as currently constructed touched on topics of registration for individuals; submission of items to the repository; and current development of communities. By the end of summer we expect to have communities established for all academic units. Computer Science has already begun to develop a “look and feel” for their community site. Lowry indicated that he wished to have a presentation to the Council of Deans in the Fall featuring DRUM along with Research Port, DigiTool, and the electronic document delivery pilot.

3. Topic: McKeldin Welcome Desk
Leader: Goetsch
Outcome: There were several observations concerning coverage of the McKeldin Welcome Desk as a Library-wide initiative, and a decline during the Spring term. Some staff may not wish to “police” the food and drink traffic due to “Footnotes Café.” Among the most faithful contributors to the library-wide commitment have been the branch workers. The framework of a proposed solution was discussed and Lori will follow up with Cindy.

4. Topic: Search Committee Review
Leaders: Williams and others
Outcome: A review of ongoing and pending library search committees focused on possible membership of search committees for both the Director of Public Services and Head of PAL. Lowry will be contacting potential members and asking them to serve over the next week.

5. Topic: The Henson Project
Leaders: Goetsch, Ruschoff, and Wilson
Guest: Vin Novara
Outcome: Novara is working with the Henson contractor to create specifications for file structures, a work process and timeline. In all, 71 files have been identified for the first phase by Jane Henson including a mix of programs, excerpts, and full-length features. DLI and TSD are both engaged in the work on these digital objects and the expectation is that everything will be available by Fall.

• Wilson wanted to know whether the L&A for Photocopy had been transferred from PSD and if it could come out of the income of Photocopy. Goetsch indicated that the transfer was done. If the current funds are insufficient, they will have to be budgeted in the new fiscal year.
• Williams asked for approval of Love’s recommendations concerning GA’s. It was agreed that Arthur Meyers would be the DRUM GA and Ambika Sankaran for Organizational Development, Personnel Programs and Staff Learning and Development. It was also agreed that Stephanie Schmitz should apply first for a CIRLA Fellowship, which could be subsidized to bring it to the level of a GA'ship, or she could receive a GA'ship if the fellowship does not work out.
• A December 31 deadline was set for completion of the Gov Docs Task Force final report.

• Ruschoff indicated she would be away on Friday.
• Williams reported that she and Lowry are talking with Jan Olsen about continuing through December 2004, both to write newsletters and the annual report, and also to test if the writer/editor position can/should be expanded to a communications coordinator type of job, to include building networks for the Libraries for more deliberate public relations and marketing.
• Williams said she is negotiating with University Human Resources about which supervisors will have to attend training on the MOU between campus and AFSCME, the bargaining unit for non-exempt employees. She hopes to have notices about the training out by the end of the week.

Submitted by Charles Lowry

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