Library Executive Council
Minutes of the Meeting - June 8, 2004
Present: Lowry, Rough, Ruschoff, D. Vikor, Williams and Wilson
Facilitator: Lowry, Scribe: Ruschoff, Timekeeper: Vikor
1. Topic: Safety and Security Committee
Leader: Williams; Guest: Bill Hess
Outcome: Williams and Hess reported that the major accomplishment of the group was the update of the Safety and Security Guidelines. The guidelines have been revised to apply to all branches as well as McKeldin Library. They continue to be revised as needed. Due to turnover in marshals, a new round of orientation sessions will need to be scheduled soon. An outstanding issue that should be pursued this year is whether Library staff is permitted to request ID’s from patrons. The responses to this question from the UMPD have not been consistent. Requests for IDs are usually made for late night entry, or when someone is being disruptive. The Safety & Security Committee Report will be posted on the web at: http://www.lib.umd.edu/PUB/safety/.
2. Topic: Report from Space Planning Advisory Team (SPAT)
Leader: Williams; Guest: Mary Dalto
Outcome: The LEC reviewed the SPAT report and recommendations regarding summer/fall facilities projects. The following decisions were made:
East Asia—Mary will talk with Eiko about an alternative shelving plan.
GovDocs Y4 placement—decision is contingent upon resolution for the East Asia collections.
GovDocs Desk arrangement—Approved.
Rms 6103, 6107—Mary will check with Trudi regarding the instruction room recommendations and report back to LEC via e-mail.
Special Events Room—Agreed to experiment with closing the Special Events Room to the public. The closing will accommodate storage of computer equipment. Securing equipment will be explored and refurnishing the room will be investigated.
Art Library—Approved pending discussion with TSD on organization of the collection.
Architecture Library—Approved pending discussion on the withdrawal project with TSD.
3. Topic: Proposal for Basic Security Packages for Four Libraries
Leader: Williams
Outcome: The LEC agreed to adopt the basic alarm package costing $1,000.00 for Architecture, Art, Chemistry and EPSL. The other recommendations will be considered vis-ŕ-vis the 2005 budget.
4. Topic: Pop-ups
- Outsourcing Printing
Leader: Wilson
Outcome: The offer made by University Business Services was rescinded. Wilson recommended that the Libraries lease a color printer. By leasing the printer/photocopier, we'd likely save approximately $12K per year compared to the likely new cost for outsourcing. However, the Libraries will bear some added staffing costs that would have been outsourced. - NAAUG 2005
Leader: Wilson
Outcome: The LEC approved the recommendation to provide “announcement cards” for NAAUG annual conference, which will be held on the College Park Campus in 2005. - Architecture Theses
Leader: Ruschoff
Outcome: The School of Architecture has not yet submitted their theses to the Graduate School for December 2003 and June 2004. The Grad School has obtained an agreement that the manuscripts will be forwarded by September 2004. These manuscripts will likely be submitted in print form. If that is the case, the Libraries may wish to have these manuscripts digitized.
5. Topic: Announcements
Leader: Lowry
Outcome: No announcements were shared.
6. Topic: Agenda for LEC meeting on June 22, 2004
June 22 Roles: Facilitator: Ruschoff; Scribe: Vikor; Timekeeper: Williams
Outcome: Topics to be addressed are: Availability of 9˝ Month Appointments, Budget Overview for FY 2005, L&A for FY 2005.
Submitted by Carlen Ruschoff
