Library Executive Council
Minutes of the Meeting - March 9, 2004

Present: Goetsch, Lowry, Rough, Ruschoff, D. Vikor, Williams, and Wilson
Facilitator: Vikor, Scribe: Williams, Timekeeper: Goetsch

LEC reviewed two proposals from Planning and Administrative Services: 1) centralization of deposits of financial donations and earned income, and 2) creation of an Earned Income Committee (EIC) which would be responsible for conducting fiscal reviews of current and proposed income generating activities and reporting its findings to LEC. The objectives of the two proposals are to provide better accounting, insure compliance with University regulations, and to provide independent fiscal analysis of income-generating activities. The proposals do not address profit-sharing. Larger scale operations such as Prange, ILL, Photocopy and Friends would not be covered by the above proposals. These programs already undergo periodic review and mechanisms are in place or under development for accounting for their deposits.

Outcomes:

• LEC approved the Earned Income Committee in concept and that its focus would be on current and future activities. Jane Williams agreed to chair the committee. Details of the EIC remain to be developed and the committee will meet with stakeholders to discuss the proposed new process for deposits.
• The topic of earned income will be continued at the March 16 LEC meeting.

LEC reviewed the challenges Copy Services faces, including staffing of service desk for cash, debit and credit transactions; equipment; and revenue to support services to both patrons and library staff.

• LEC agreed in principle with beginning to shift Copy Services to more self-service for patrons (not a reduction of services, but a change in how they are delivered).
• Cooper and Mark Wilkerson should begin conferring with Public Services personnel on details of this shift.
• Budgeting and accounting approaches, including equipment replacement, need to be resolved.
• Permission to purchase or lease a bill-to-bill changer was approved.

There are proposals for five new assistantships to fill under the pilot recruitment project to attract individuals, especially those from under-represented groups, to academic librarianship:

1. Archival assistantship in Special Collections in Performing Arts
2. Digital Repository at the University of Maryland (DRUM) assistantship
3. Life Sciences/Chemistry Team assistantship
4. Organizational Development, Personnel Programs and Staff Learning and Development assistantship
5. Special Collections cataloging assistantship

• Lowry reported on several items from the Council of Deans meeting, including the $1.5 million authorized by the Provost (as Chair of the Facilities Council) for Phase V of Hornbake renovation. The Facilities Advisory Committee will tour the project this week. Lowry also reported on a presentation and materials from the President’s Commission on Lesbian, Gay, Bisexual and Transgender Issues, including suggestions for recruitment and hiring and an upcoming climate study for UM faculty and staff on LGBT issues. http://www.inform.umd.edu/PCLGBTI/
• Williams will confer with Foster to adjust L&A allotments for FY 2004.
• At the March 16 meeting LEC will review requests for additional travel funds in FY 2004.

5. Topic: Announcements

• Participation in Learning Curriculum
• Earned Income
• Travel Funds

Submitted by Jane Williams

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