Library Executive Council
Minutes of the Meeting - November 2, 2004

Present: K. Hahn (scribe), Lowry (timekeeper), Ruschoff, D. Vikor, Williams, and Wilson (facilitator)

Topic: Projects with OIT
Leaders: Lowry and Wilson

LEC discussed a recent inquiry to Deans into interest in developing partnership projects with OIT.
Outcome: There appear to be no high priority partnering projects at this time. The Libraries will continue to focus on the current McKeldin information commons project.

Outcome: The USMAI Transition Team web site is up and has extensive FAQs (see http://usmai.umd.edu/TransitionTeam/). Several groups are formed and others are forming. The UM Experts Group has been meeting and has submitted its response to the ITD work planning document. The Experts Group is now working on developing and prioritizing a list of outstanding issues for FY05.

Outcomes: The recommendation of the Library Matters Board was adopted. The Directors will solicit from each of their units/teams the number of individuals who desire a print copy of the newsletter and submit these figures to the Board. Copies will be made and distributed along with paychecks according to these counts. Staff picking up paychecks for a unit will also pick up print copies of Library Matters. Each unit/team will determine how the newsletters are distributed internally. Directors will submit counts of paper copies needed for each division by Dec. 22, 2004, and the new distribution will be implemented in January, 2005. The process and counts will be reviewed annually.

LEC will revisit the question of developing alternative communication vehicles such as BLOG. A demo of “Movable Type” software will be scheduled.

• Travel request approved for Wray and Wright to attend Illiad National meeting up to $1400.
• Visiting Vietnamese librarian later this week. Wilson will coordinate with Vikor to schedule meetings with ITD staff.
• Library holiday hours: The UM Libraries will close at 5:00 PM December 23 and will reopen at normal hours on January 3, 2005.
• Williams had gathered requests for PDAs and synching software and will pass these on to ITD for ordering.

• Ruschoff announced that there has been a change in the Disability Support Service's policy for providing interpretors for staff. The Service now requires two interpreters to be present for the entirety of any meeting over one hour. The interpreters switch every fifteen minutes. The minimum charge for interpretor services is 2 hours. The new policy will double the costs of providing services. Ruschoff will forward additional information to the Dean.
• Betty Day and Tom Wilson will be attending the ARL MetaLib Portal Implementors Group (ARMPIG) meeting in Boston next Monday and Tuesday. Dave Cooper and Tom Wilson will be participating in the Ex Libris DigiTool Focus Group in Boston next Wednesday and Thursday. These groups advise Ex Libris on the ongoing development of the MetaLib, SFX, and DigiTool products.

Topic: Agenda for Next LEC Meeting (November 9, 2004)

• Privacy Statement (Guests: Stahl, Todd)
• Digital Reference and Continued Participation in “askusnow” (Guest: Stahl)
• Facilities Update (Guest: Dalto)

Submitted by Karla Hahn

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