Library Executive Council
Minutes of the Meeting - October 19, 2004
Present: K. Hahn (timekeeper), Lowry, Ruschoff, D. Vikor, Williams (facilitator), and Wilson (scribe)
Topic: GA Proposal
Leader: Williams; Guests: Love, Foster
Outcome: Reviewed proposal to orient Libraries’ GA program more to preparation for academic librarianship. Noted the need to rework some sections and to connect with CLIS. Perhaps a pilot project would test the process. Love and Williams will revise and present back to LEC in Nov/Dec timeframe.
Topic: CIRLA Fellow
Leader: Williams; Guest: Love
Outcome: Received update on current CIRLA fellow project and reviewed rotation options for the remainder of the assignment.
Topic: Administrative Review
Leader: Lowry
Outcome: After due consideration, LEC agreed that this topic requires further review in a c-team meeting. Reviews in process will continue to completion; new reviews will await the outcome of further discussion.
Topic: Planning Task Force
Leader: Williams
Outcome: LEC approved the make-up of the strategic planning task force. Williams will announce appointments.
Topic: Proposal to Staff Welcome Desk in McKeldin
Leader: Ruschoff
Outcome: Ruschoff, Todd, and Wray presented a proposal for staffing the Welcome Desk for the current 40 hours per week that includes a balance of “if and when” employee hours, GA time, and library staff involvement. The proposed staffing plan was approved. In addition, evening hour coverage will be explored. Lowry indicated that support for these hours for one year as a pilot might be drawn from Common Trust Endowment. Wray and Todd will draft a job description for an “if and when” employee to cover the desk for for 20 hours a week. The recommendation to incorporate into the GA experience a requirement that GAs work at the Welcome Desk or in Chat Reference and the recommendation to explore a change in the current food and drink policy will be deferred to a later date when they can be discussed in depth.
Ruschoff
- Ruschoff reported that the College Park USMAI Expert's Team agreed that requests for changes to ALEPH and ResearchPort should be submitted to the Expert's Team for prioritization. College Park staff who want a report out of the system, a change in location codes, or changes to indexes and displays should post them to the CP Expert's reflector (cp-exp.umd.edu) instead of calling ITD. Ruschoff will send an e-mail to all staff to describe the reporting procedure.
Williams
- The chair of the campus Data Policy Committee has requested a representative from the Libraries. Williams will describe our MIS and university archivist positions for the chair to determine which would be the most appropriate for the committee.
- Williams will relay to Lupe Fernandes the recommendations of LEC regarding the Board of Regents Award.
Lowry
- LEC approved the members of the Holiday Party Committee pending the possible addition of a member from ITD.
- Updates from the Council of Deans meeting. The campus is looking into a new identification number system. Williams, Foster, and Wilson will review the policy. OIT is planning to implement Voice Over Internet Protocol (VOIP) for new phone services over the next 10 years. A new e-mail system for users currently on the mail.umd.edu system is being implemented by OIT to replace Netmail, the system installed recently that has been problematic. OIT will test the system internally starting in November. They hope to have the remaining users of mail.umd.edu converted by the end of the academic year. The 150th Anniversary Celebration Planning Committee has asked for Library representation. LEC agreed that Ann Turkos and the new Assistant Dean for External Relations would be appropriate representatives.
Vikor
- Some staffing adjustments are forthcoming to assist in the absence of Trudi Hahn from User Education Services.
- LEC agreed to cover travel expenses to Philadelphia for Doug McElrath and Kevin Hammet to review and move the Peterson bequest of library and personal papers by mid-November.
- The Libraries’ privacy statement requires a review. Williams will check to find material from previous discussions.
Williams reported that Wellens, Plank and Packer are amenable to streamlining meetings with LEC by having them as part of regular LEC meetings rather than separate monthly meetings.
Williams will compile information from all divisions about Corporate Time, PDAs, etc., for those who report directly to directors. Purchases/installations will proceed from there.
Lowry discussed the continuing work at Shady Grove on the concept of a shared information service among various academic players for Montgomery County businesses and residents. The current planning calls for a community assessment funded by the County to determine what the needs are.
Topic: Agenda for LEC Meeting on November 2, 2004
Leader: Williams
- Results of Library Matters Survey
- Projects with OIT
- USMAI Consortium of Libraries Update
Submitted by Tom Wilson
