Library Executive Council
Minutes of the Meeting - September 28, 2004
Present: K. Hahn (facilitator), Ruschoff (scribe), D. Vikor (timekeeper), Williams, and Wilson
Absent: Lowry
Topic: ITO Survey
Leader: Williams; Guest: Baughman
Outcome: Baughman provided background information about the Individual Team Organization (ITO) surveys conducted in 1998, 2000 and 2003 and summarized some of the preliminary findings from her research. To follow-up on this work: (1) Baughman will draft a report of the ITO findings and share it at an All Staff meeting and as a Library Matters article; (2) Baughman will continue to analyze the data gathered through the surveys and identify additional issues that surfaced; and (3) C-Team will discuss the issues that the ITO survey revealed at a future meeting.
Topic: Outside Groups’ Use of Rooms
Leader: Williams
Outcome: Williams reported that the Administrative Memos 34 and 35 regarding library and non-library use of meeting rooms and labs (with links to web-based information) have been updated and a memo on planning and obtaining approval for library-sponsored activities has been drafted. Together these three administrative memos clarify the appropriate types of activities for library sponsorship or co-sponsorship, fees or waivers of fees, and use of library facilities by non-library groups. LEC approved the new guidelines. Staff will be informed of these procedures via the All Staff Meeting in October, as well as through an e-mail and Library Matters. LEC wishes to thank the Task Group that worked on this project. They are Maggie Cunningham, Mary Dalto, Trudi Hahn, Irene Hruzd, and Lisa Wheeler.
Topic: Projects with OIT
Leader: Wilson
Outcome: LEC agreed that the best “co-investment” project on which to work with OIT is the ‘Information Commons’.
Pop-ups
Topic: October All Staff Meeting Agenda
Outcome: : The agenda will include: (1) Event sponsorship and meeting rooms; (2) Update on the work of the Government Documents Task Force; (3) Update on the ALEPH version 16 upgrade.
Topic: Holiday Party
Outcome: Carstens will be asked to put out a call for volunteers to plan the holiday party. The group will be charged to recommend a date for the party and begin the planning.
Topic: New Position Approval—Follow-up
Outcome: LEC finalized the list of new positions open. Charles will send an e-mail to staff announcing the openings.
Topic: Announcements
No announcements were shared.
Topic: Agenda for LEC Meeting on October 5, 2004
- GA Proposal to Revise the GA Program to Provide Preparation for Academic Librarianship; Guest: Love
- Web Site Mission Task Force Proposal; Guest: Cooper
Ruschoff and Wilson will check with guests to make sure they are available.
Submitted by Carlen Ruschoff
