LIBRARY EXECUTIVE COUNCIL
MEETING MINUTES
FEBRUARY 21, 2006
10:00 am-12:00 pm
Present: Baughman (Scribe), Ruschoff, DVikor, Williams (Timekeeper), Wilson (Facilitator), Wray
Topic: Meeting Agenda
Outcome: No changes were made to the agenda.
Topic: Pop-ups
Outcomes: The following issues were discussed and conclusions reached:
- Two positions were approved, Head, Human Resources Office and Head, Budget and Business Services. Williams will begin the recruitment process. The Human Resources position will seek a librarian with human resources experience but will not limit the search to only librarians.
- Fernandes will send out an announcement to teams and departments who will have a Graduate Assistant vacancy that job descriptions are due by March 17th. The job descriptions should be sent to Lupe Fernandes with a copy sent to the Division Director.
- Approval was given to increase Patricia DeLaubenfels’ weekly hours-worked from 20 to 30, until September 1, 2006. Wray will notify David Wilt.
- Approval was given to ask Bill Hess and Dan Newsome to proceed with the acquisition and installation of signs for all stairways in all libraries. The signage, requested by the Safety and Security Committee, denotes that the stairways as “Area of Rescue Assistance.”
Topic: Diversity Team Work Plan
Discussion: Johnnie Love, Heleni Pedersoli, and Linda Sarigol (Diversity Team Leader and members respectively) reviewed the Team’s work plan. The major themes were highlighted: team building, diversity education, communication, outreach and diversity of the UM Libraries’ resources and collections. The Team plans to organize the plan’s activities into a calendar format for easier tracking of implementation and results. Activities including programs to be offered will be promoted through the Library Events Calendar. Several future activities were noted: development of a “Town Hall” program for staff to discuss ethnic differences, creation of a speaker series on a variety of diversity issues, and promotion of diversity through a number of communication vehicles such as Library Matters, guides, etc. Another discussion point was the creation of a Diversity Award to recognize staff that serve as a role model for diversity. It was noted by LEC that attracting a diverse workforce to the Libraries is of great concern and interest to them.
Outcomes:
- The Diversity Team will complete the work plan and talk with Jennifer Hanna about dissemination of the plan.
- The Team will meet with the Awards Committee to discuss the concept of the Diversity Award.
- LEC encouraged the Team to continue its discussions about recruitment to ensure identification and understanding of the issues.
- LEC recommends that the Team focus on a few key initiatives for stronger impact than trying to implement a wide range of activities.
Topic: Announcements
- Wilson’s book, The Systems Librarian: Designing Roles, Defining Skills, has been translated into Croatian.
- Ruschoff recently attended a meeting of the CIRLA Directors on behalf of Lowry. A new committee is being formed, AUL’s for Collections, which will explore the duplication of legacy serial runs in storage and develop a plan to reduce the duplication.
Topic: Agenda for LEC Meeting on Feb. 28, 2006
Outcome: Agenda topics were determined:
- FY 2006 Budget
- Big-Ticket Process
- Tracking email decisions made by LEC
- Planning for the March 13th visit of ExLibris and librarians from Brazil
Submitted by Sue Baughman
