LIBRARY EXECUTIVE COUNCIL
MEETING MINUTES
MARCH 14, 2006
10:00 a.m. - 12:00 noon
Present: Baughman, Lowry, Ruschoff (facilitator), Vikor (scribe), Williams (timekeeper), Wray
Topic: Reclassification requests
Leader: Williams
Requests from CMSC, PSD, and TSD were reviewed. There was general consensus on the need to provide additional details and justification for the reclasses, consistent with campus HR expectations and requirements. Specific tasks need to be documented. Pursuing reclasses across ranks will require establishing core competencies. Reclassification is a strategic topic that will require more time and attention and coordination with campus HR. (Note: The Libraries cannot reclassify any position. Requests for reclasses are submitted to and decided by campus Human Resources.)
Outcomes:
- Request for LTI to LTII reclass approved (Art/Architecture).
- Request for LTIII to Order Manager (Acquisitions) will need further work. Williams will followup with Ruschoff and Siar.
- Request for LTII to Film & Archival Collections Coordinator (Nonprint) will need further work. Williams will followup with Vikor.
- Request for LTII to Manager (Nonprint) will need further work. Williams will followup with Vikor and Rough.
- Two other PSD reclass requests for LTI to LTII tabled until team leader vacancies are filled and one TSD LTII to Copyright Manager tabled pending further examination.
Topic: Interlibrary Loan Budget and Practices
Leader: Wray
There has been a spike (35.4%) this year in ILL borrowing requests. Overall ILL borrowing expenditures are up approximately $150,000-200,000. The introduction of ILLiad/Odyssey services in 2005 were factors in the increase.
Outcomes:
- Wray will conduct further analysis on ILL requests, to determine the most cost-effective way to configure ILL service in the future. (Investing in staff may be better than relying on technology to facilitate requests.)
- An additional $83,000 was approved to cover projected shortfall for the remainder of the current fiscal year.
Topic: Planning for the April 6th Visit of ExLibris and Librarians from Brazil
Leader: Lowry
Outcome:
The schedule was finalized. Affected staff will be contacted directly.
Topic: Pop-ups
Leader: Ruschoff
- Staffing. Approval was given to fill two critical positions: Librarian in E-Content Support (ITD); Senior Conservation Technician in Preservation (TSD).
- Admin. Travel. Request from ITD not approved to send D. Cooper to the UMUC 6th Annual Symposium on Intellectual Property, Copyright at a Crossroads seminar and preconference; request approved to send M. Vikor to ELUNA Conference if not covered by USMAI.
- C-Team Retreat. Suggestions for topics should be sent to Williams. Anticipated topics include budget issues and broad range planning by division for “big ticket.”
- Search Priorities. Recruitment for already approved non-exempt positions will commence when ready. The sequence for other positions will be generally as follows: Programmer (contract), Urban Studies/Planning Librarian, Chinese cataloger/subject specialist, E-Content Librarian, Senior Conservation Technician.
- Sexual Harrassment Prevention Program. Division directors will be provided with a list of staff who have not yet attended this mandatory program. This is a University requirement.
- Merit Rankings for Exempt/Non-exempt Staff. Deadline for division director scores is March 15. Lowry and directors will review and make decisions on April 4.
- Humor Program Series. A request has been received from campus to use the Special Events Room for a Fall 2006 program series on Humor. This was approved, contingent on organizers assisting with costs associated with room cleanup, etc.
Topic: Announcements
None reported.
Topic: Agenda for LEC Meeting on April 4, 2006
Merit assessments for non-exempt and exempt staff.
Submitted by Desider Vikor
