LIBRARY EXECUTIVE COUNCIL
May 23, 2006
10:00 a.m. – 12:00 noon

Attending: Baughman (facilitator), Ruschoff (timekeeper), Vikor, Williams, Wray (scribe)
Absent: Lowry

Topic: Interlibrary Loan Processes and Costs
Leader: Wray
Guest: C. Wright
Outcome: Continued discussion from May 16 LEC meeting. Reviewed comments obtained from ILL-L listserv query on how libraries are handling ILL workload increases. Identified several short term issues for exploration: Develop workflow to assure that staff effectively screens borrowing requests for materials that are available locally as licensed e-journals; consider using RAPID ILL (learn more at ALA); better understand cost/effort involved in using ARIEL vs. Odyssey to receive articles; explore adding union listing for serials into OCLC (Tanner and Carlen will follow up). Longer term: Determine philosophy of what level of ILL service the UM Libraries are willing to offer; do complete analysis of all ILL costs, including OCLC budget (projected by Carlen to be $30K+5% increase per month in 06/07), invoices, deposit accounts (including Ingenta), etc. ILL budget topic will return to a LEC meeting after ALA.

Topic: Guidelines for Teams
Leader: Baughman
Guests: Hanson, Mattlage, Todd
Outcome: Reviewed Guidelines for Teams document. The document has been tailored to work for the UM Libraries teams and is organized into brief sections on different topics. LEC members will redistribute the document to team leaders and teams and encourage their team leaders to utilize the document. Some situations in which the document may be most helpful: when new team leaders receive orientations; when teams (re)form or bring on new members; when leadership changes; when a team tackles an issue that has not been previously addressed. The UM Libraries Facilitators' Team is interested in hearing from staff what enhancements would make the document more useful.

Topic: Pop-ups
1. Status of Active Searches and Priorities for Approved Searches
Status:

• EPSL head - not decided
• Programmer (DCR) not decided
• Life Sciences Librarian – about to make offer – salary discussion with Love and Lowry 5/25
• Digital Collection Librarian – about to make offer – salary discussion 5/25
• HR Head – Reviewing Applications
• Access Services – Offer about to be made
• AV Archivist – starts mid-July
• Electronic Reserves – Serials Librarian - 1 interview this week
• Music AV Cataloger – June 9th – 1 interview
• Billing Coordinator: about to make offer - salary discussion 5/25
• Digital Libraries Developer – On hold
• Budget – Decision soon – Interviews finished
• Coordinator – Development – Application Deadline 5/26
• LTII – Periodicals – Reviewing Applications
• AC Database Mgmt, LTII - Selection report received
• Adaptive Cat. I – Person hired & on site

1. Chinese Studies Librarian – Start - May
2. Systems Librarian - Start – May
3. LTI – End Processing – Start - May
4. Sys Admin/failed search 2005; ITD; not re-approved yet; ?Start - 6/15
5. Programmer (Contract) ITD (approved March LEC) Start - 6/15
6. ITD – E-Content (Contract) Manager (approved March 14 '06) LEC) Start - Aug
7. Senior Conservation Technician (approved March 14 ‘06) Start – July

1. English Subject Liaison
2. Urban Studies / Planning Librarian – Start - Aug
3. TLC Coordinator (UML $)
4. TLC Manager (OIT/UML - $50/50 $)
5. MCK Circ/Res on hold for arrival of Access Services Head

Topic: Announcements
Vikor: The UM Libraries were awarded $700,000 from the National Endowment for the Humanities to provide improvements and enhancements to HVAC systems in Hornbake Library. This will create more appropriate environmental conditions for the stabilization of our special collections housed in Hornbake.

Topic: Agenda for May 30, 2006
1. Proposed Author Series (Wray/Williams, Guests: Mattlage and Hanna)
2. TTI 4060 Camera/scanner (Vikor, Guest: Schreibman)
3. Offsite Equipment and Services Paid for by Libraries (Ruschoff)

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