LIBRARY EXECUTIVE COUNCIL
Meeting Minutes
June 13, 2006
10:00 a.m. – 12:00 noon

Attending: Baughman, Brown, Lowry (scribe), Ruschoff (facilitator), Williams (timekeeper), Wray
Absent: Vikor

Topic: Meeting Agenda
Outcome: Pop-ups added as follows:

• Update on current position searches;
• Security on public workstations;
• LEC quorum and virtual attendance.

Topic: Library Faculty Merit and Salary Review
Outcome: The salary review process was discussed with the FMSRC. Wright provided statistical analysis of the percentage of permanent faculty and exempt staff who received merit, no merit, not eligible, or did not apply, with comparisons of FY06 to FY07. Summary comparisons of the FMSRC/LEC were provided. Discussion followed about elements of the process that could be improved and the following was concluded:

• Next year all supervisory paperwork and self-evaluations will be sent to the FMSRC, which will prepare copies for Directors. Copies will be made and sent immediately by FMSRC in order to avoid delays at a busy time. This will streamline the submission of paperwork by individuals and supervisors since there was some confusion about whether to send it only the FMSRC or also to the directors.
• Any variance of >.5 in rating between the supervisors, or between supervisor and director, will require some prose explanation be submitted by the rater who provides the number at variance. This will be provided to the FMSRC.
• Similarly, the FMSRC will be provided with a prose statement about any variance of >.5 between the FMSRC and the final scores given for merit by the dean.
• FMSRC did not look at the supervisor or director scores until it had made its own initial evaluation and assigned scores.
• Supervisors will be informed in instances when merit was denied before the annual salary letters are sent.

• There was agreement in principle with the recommendations.
• The recommendations will be pursued after the HR and Budget positions are filled, as a primary first assignment.
• For purposes of making some statistical data more comprehensible, Lowry asked the FMSRC to revise a header in Section C (Table 4), prior to sharing the report with the Provost.
• It was agreed that the study would be repeated in no more than three nor fewer than five years.
• Lowry will share the final revision with the Provost.

Topic: Revised DCR Document
Outcome: The document “Submitting a Project Proposal to Digital Collections and research (DCR)” was reviewed and discussed. It was accepted as a working draft pending review by Vikor by July 1 on his return from Japan. Until that time it will be a “working draft.” It is expected to clarify significantly the process for digital project decision making. However, after a trial year it will be reviewed for improvement.

Topic: Pop-ups
Outcome: Decisions were taken as follows:

• Status of all current searches was reviewed. Several will have to be extended — EPSL Head, Programmer/developer (DCR), and Life Sciences Librarian. This will slow down the initiation and completion of other searches that are in the queue — Chinese Studies, Systems Librarian, LTI (End Processing), contract Programmer, Conservation Technician.
• Security at public workstations. Lowry noted that we continue to have problems in the absence of authentication. There has been a recent flurry of discussion on the ARL Deans list and we should have a fuller report of current status from ITD.
• The expanded LEC membership increases the likelihood that two absentees will occur and that we will have problems meeting with sufficient frequency. It was agreed that the quorum could be maintained by virtual participation — phone conference, Skype, etc. This will be a one-year test.

Submitted by Charles B. Lowry

return to top