Library Executive Council
Meeting Minutes
August 15, 2006
10:00 a.m. - 12 noon

Attending: Baughman (timekeeper), Brown (scribe), Lowry, Ruschoff, Schreibman, Williams (facilitator), Wray
Absent: Vikor

Topic: Meeting Agenda
Outcome: No changes to the agenda were proposed.

Topic: Projected Expenditures for Desktop, IT Infrastructure and Related Equipment for FY2007
Guests: Dave Cooper, Jean Phillips, Denise Wright
Outcome: A document created by Dave Cooper outlining projected expenditures for FY07 was discussed. The purpose of the document was to assist LEC in looking for cost-effective solutions and to achieve a better understanding of the consequences of certain budgeting decisions. Lowry stressed the importance of studying best practices in other academic institutions. There was consensus that the Libraries should aim at a five-year replacement cycle for computer workstations. Attached are budgeting decisions reached at this meeting.

Topic: Labor and Assistant Allotments
Guest: Denise Wright
Outcome: L&A funds assigned to hourly student assistants were allocated to the divisions as follows:
CMSC: $225,401
PASD: $21,000
PSD: $660,000
TSD: $126,000
ITD: $63,187
Dean’s Office: no funds allocated
Funding assigned to support graduate student assistants was not discussed in depth. LEC agreed that a review of GA positions in the Libraries would be advisable in the December/January timeframe.

Topic: Outsourcing
Outcome: Carlen Ruschoff’s proposal to have Blackwell ship “shelf-ready” books to the campus was approved. The books will arrive property stamped, barcoded, and tattle-taped.

Topic: Pop-ups
Outcome: no pop-ups.

Topic: Announcements
Baughman: Announced plans to travel with Maggie Saponaro to George Washington University in order to talk about the Libraries’ Staff Learning and Development program and the Learning Curriculum.
Schreibman: Jennifer Roper and Ann Hanlon presented a paper at the Society of American Archivists Conference in Washington, DC entitled “Here it is: Understanding from Context: Pairing EAD and Digital Repository Description” as part of a session entitled “Extended Archival Description: Context and Specificity for Digital Objects,” which outlined the work DCR has been doing in integrating ArchivesUM with the Fedora architecture. The paper was well received and feedback was extremely positive.
Ruschoff: Original Cataloging’s PCC statistics for FY2006 are looking very good: 726 full BIBCO records compared to last year’s 337 full core records. Adding math and computer science subjects to our PCC workflow greatly helped to increase our contributions. Our CONSER and NACO contributions are lower than last year’s, due to some staffing and workflow changes. Our total cataloging production has increased, quite significantly in some areas, especially for AV and music materials. Special collections cataloging has also gone up, most notably for serials and NTL monographs.
Wray: Sharon Epps has started as the new head of Access Services in PSD.
Lowry: Several current development initiatives are expected to result in substantial endowments for Special Collections.
Williams: Irma Dillon and Denise Wright are completing their moves into new office spaces. Interviews for two candidates for the Human Resources position are scheduled for next week.

Topic: Agenda for August 22, 2006
Outcome: Two major topics were assigned to the next meeting: a) approval of big-ticket items, and b) approval to fill new library positions.

Appendix
LEC Approved ITD Expenditures FY2007
August 15, 2006

• ATL key server $472.00
• Formax maintenance $999.00
• DRUM handle license $50.00
• Helix support license $1,600.00
• OIT Tivoli backups (Unix and Windows) $31,200.00
• Preventive maintenance PDU $300.00
• SMS license $143.00
• Systems maintenance(Unix & windows) $18,551.00
• Thawte certificates $600.00
• TrackIT license $5,443.00

• 1gb interface for firewall $1,720.75
• Dell server for LAN $10,000.00
• Key server software $8,700.00
• LAN backup system and tapes $37,000.00
• VMWare workstation software $950.00

• Fedora Handle license $100.00
• 6TB SAN storage $18,000.00
• 400GB external hard drives $900.00

• KVM switch $5,000.00

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