Library Executive Council
September 5, 2006
Meeting Minutes
10:00 a.m. - 12 noon
Present: Baughman, Brown, Lowry (timekeeper), Schreibman (facilitator), Vikor, Williams, Wray (scribe)
Topic: Space in McKeldin to be Vacated by Prange Collection
In 2007 the Prange collections will move to Hornbake. As part of an ongoing dialogue about what to do with the Prange space in McKeldin after the move, LEC discussed the need to articulate principles for how decisions will be made, and the need to develop a comprehensive plan that includes planning for new uses for areas that will be vacated when functions move from elsewhere to the McKeldin basement. Next steps:
- Directors will review draft SPAT proposals with a focus on functions in their divisions. By October 31 Directors will deliver to SPAT their analysis of the pros and cons of the proposals.
- SPAT will develop a plan for how to use the vacated Prange space as well as the space vacated by other functions that relocate to Prange space. SPAT will call for volunteers to assist with this effort. Hess, Ruschoff, Vikor, Williams, and Wray will be resource people.
- In late December LEC will review the SPAT plan/proposal.
Topic: Safety-and-Security-Related Big-Ticket Requests
- LEC approved the following Security Equipment and Repairs:
- Replace 6 non-working cameras at Hornbake at $400 each. $ 2,400
- Replace 5 non-working cameras at McKeldin at $400 each. $ 2,000
- Add 6 more cameras for Nonprint Media Services. $ 2,400 plus labor
- Install key card security on Hornbake lobby elevator to 4th floor when Prange relocates. Estimated cost for the key card is $3-4,000 or a key, about $1,000.
- Two key card readers for Prange staff to enter Prange storage area and Prange space from Hornbake lobby. The cost is $2,500 per reader. Additional key pad will be needed in the lobby at a cost of $500. $5,500
- Add 4 new speaker units to the closing announcement system in McKeldin. Cost per speaker is $400. $1,600
- Digital video recorder for Internet transport of pictures from 4 cameras to police security operations center. $3,025
- Yearly upgrade, support fee for Lenel On-Guard access control system. $1,300
- LEC requested an estimate for the addition of two doors and extension of wall-to-ceiling for security in National Trust Library, Hornbake Library, and additional exit signs due to fire marshal's determination that second exit is needed on second floor for students studying in lobby after 5:00. Also, a magnetic lock tied into fire alarm and additional exit signs for the third floor lobby for emergency exit from the lobby after 5:00.
- Later in the fiscal year LEC will assess additional security needs.
Topic: LEC's Upcoming Meeting with the LFA/Advisory Council
LEC reviewed the agenda for the 15 September joint LEC/LFA-AC meeting. As the LFA moves past a focus on self governing issues, there is an interest in defining what the work of the LFA is. LFA Advisory Council is interested in providing input into annual State of the Libraries report.
Topic: Pop-ups
- Lowry circulated the Charleston Report. LEC members are interested in seeing the Report if it is available in electronic format.
- Administrative travel was approved for Chuck Howell ($600) and Michael Henry ($200) to attend the Library of American Broadcasting event and for Howell to visit donors.
- Administrative travel of $275 was approved for registration fees for Terry Owen to attend an ARL Forum: Improving Access to Publicly Funded Research Policy Issues and Practical Strategies.
- A search for a services worker contract employee in PASD was approved.
- Vikor and Wray will identify a PSD or CMSC employee to be on the HR Head Search Committee.
- Directors can approve purchases up to $1,000 without LEC approval. LEC approved assistant and associate deans (Schreibman, Baughman and Olsen) also having that authorization.
Topic: Announcements
Brown announced that two LFA meetings will be moved. The 9/26 meeting has been moved to 9/27 10am-noon, and the 5/31/07 meeting is moved to 6/5/07 3-5pm.
Topic: Agenda for September 12, 2006
Welcome Desk in McKeldin
