Library Executive Council
Meeting Minutes
September 19, 2006
10:00 a.m. - 12:00 noon
Present: Baughman, Brown, Lowry (facilitator), Ruschoff (scribe), Schreibman, Vikor (time-keeper), Williams, Wray
Topic: Budget Update
Guest: D. Wright
Outcome: Wright presented the estimated budget for FY07. The current estimates look very tight. Wright cautioned LEC to be conservative in selecting big ticket expenditures.
Topic: Big Ticket Requests
Guest: D. Wright
Outcome: LEC discussed the compiled list of big ticket expenditures. The items in the list below have been approved and will go forward this fall. Other items the Directors brought forward are pending and will be revisited in January.
- Free-standing vertical panel structures for Hornbake 1st-floor gallery, $5,000
- 3 Microfilm storage cabinets for McKeldin(double deckers), $6,000
- Art Library -- spackling and painting, $1,500
- 2 Microfilm readers for McKeldin(full-screen), $5,000
- Exterior window cleaning 3 sides of Hornbake, $1,160
- Carpet-cleaning for Late Night Study & TSD (to be done over winter break, $6522
- TSD space reconfiguration and furniture, $30,000
- ITD Desktop replacements $$$ pending distribution planning (an additional PC for the Art Library will also come from this money)
- Film recasing TBD
- Nonprint media services dial access system repair or replacement. TBD
- Special Events reconfiguration, budgeted in FY06 is sequestered and ready to be applied when the plan is finalized.
Topic: Pop-ups
- Schreibman reported that DCR received 6 proposals for new digital library projects
- Brown reported on a September 15th meeting of the LFA Advisory Council with LEC. At that meeting, the Advisory Council agreed to arrange for a short presentation by OIRP staff about the Faculty Advisory Reports (FAR) system at its upcoming LFA meeting on Sept. 27th. The Advisory Council suggested topics or themes that might be incorporated into an upcoming State of the Libraries address; it was decided that November would be the best time for such an address by Dean Lowry to the library staff. The work of the LFA Task Force for Revision of the Plan of Governance, and other topics germane to the work of the LFA, were also discussed at this meeting.
Topic: Announcements
- Lowry informed LEC that the Libraries had a visit from U Indiana Libraries to discuss the UML participation in the Variations3 project. The system was demonstrated and is a fairly mature product focused on Music. Our role as a project site will be limited to testing usability. Details of our work with them are being explored with PAL and ITD staffs on 9-19.
- Lowry announced that Baughman, Dillon, Love, Lowry and Sapanaro will be in Charlottesville next week making a panel presentation at the Assessment Conference co-sponsored by ARL and UVa.
- Williams noted that Denise Wright will begin the campus Leadership Development Institute on September 20. Denise is the first PASD staffer to participate in LDI.
- Williams reported that service worker Katrina Fagan has resigned. The position was advertised last week and will be again this Friday on the campus electronic job listings.
- Brown stated that he will be out of the office from Oct. 4, to Oct. 14, 2006.
- Wray announced that the Information Commons Committee has submitted 2 proposals for possible Student Technology Fee support. One proposal would put four multimedia development workstations into the TLC space. The 2nd proposal would provide access to RefWorks, a Web based online bibliographic management tool.
- Wray reported that the State of Maryland's Division of Library Development & Services is hosting a conference in January to support the development of the state's 2008-2012 LSTA strategic plan. The conference will have 125 participants. Previous conferences have primarily been focused on public libraries. The 2007 conference will also include individuals from academic libraries. Wray is on the planning committee.
- Vikor announced that Nonprint Media's Dial Access server/controller crashed over the weekend. Efforts are underway to diagnose the problem and determine what interventions are needed. This is an aging system, so replacement may also be a possibility. This has a tremendous impact on service in Nonprint, as the system normally supports a very large population (at a minimum 1,500) of students daily, especially at this time of the year.
Topic: Agenda for October 3 Meeting
Outcome: Topics were identified:
- Report from the Task Group for Developing a Uniform Approach to Managing Campus Print Collections. Leader: Wray, Guests: Van Sant, Wilt, Carignan
- Update on the LEC e-work space. Leader: Schreibman
