LIBRARY EXECUTIVE COUNCIL
Meeting Minutes
November 28, 2006
10:00 a.m. - 12:00 noon
Present: Sue Baughman, Lauren Brown, Carlen Ruschoff (scribe), Susan Schreibman, Desider Vikor (timekeeper), Jane Williams, Tanner Wray (facilitator)
Absent: Charles Lowry
Topic: Library Matters
Guests: Bonnie Jo Dopp, Louise Greene, Jennifer Hanna, Karen King (Board members)
Outcome: The mission, charge and recent activities were discussed. The following decisions were made:
- The Committee agrees that its mission is still appropriate.
- LEC recommended that the committee explore alternative forms of presenting the newsletter (e.g. e-mail, blog), and reconsider the frequency of publication. Gary Phillips may be a good resource in exploring publication options.
- LEC endorsed the concept of having distinct roles within the committee for production and for content.
- The Board will recruit to fill Jacquie O’Keefe’s position. The Board should recruit to fill production positions after decisions are made regarding the type and frequency of publication.
Topic: Requests for New Lines
Outcome: Williams shared information about the number of funded lines available within the Libraries and the number of pending search requests. Williams will review the information with Lowry and recommend next steps.
Topic: Popups
- The Future of Library OPACs
Ruschoff reported that she received a recommendation from Jennifer Roper to invite Gregg Silvis, University of Delaware, to give a talk at College Park that he presented at the fall LITA Conference. LEC agreed to pursue the idea. In addition, Schreibman and Ruschoff agreed to flesh out a proposal for a ‘Library Futures’ series. The proposal should include a budget and an accommodation for co-sponsorship, (e.g. USMAI, LAG, or LFA). - Power Outage Debriefing
Wray noted that there are guidelines for coping with both a power outage and building evacuation on the Libraries’ website, but many of the procedures were not followed during last week’s power outage. LEC agreed to charge the Safety and Security Committee to review the guidelines on the web to determine whether additional steps should be added. The Committee should also investigate a mechanism for improved information sharing during evacuations. Wray and Ruschoff were charged to make sure that links for guidelines for branches and ITD are added to the page.
Topic: Announcements
Brown announced that LEC will be scheduled to have its Spring Semester meeting with the LFA Advisory Council in February (date to be determined later).
Wray announced that next week Access Services will begin a 10 day trial of the RAPID ILL system to determine if it will be of assistance in filling ILL article requests.
Topic: Agenda for December 11, 2006
- Graduate Assistantship program-Williams will check with Johnnie Love to see if she can be ready to present.
- Proposal for an interim procedure for the storage of digital objects- Ruschoff.
- Welcome Desk-Ruschoff will contact Roy Alvarez to find out if SPAT can be ready to present its recommendations.
