LIBRARY EXECUTIVE COUNCIL
Meeting Minutes
Monday, December 11, 2006
9:00 – 11:00 a.m.
Present: Baughman, Brown, Lowry, Ruschoff (facilitator), Schreibman, Vikor (scribe), Williams (timekeeper), Wray
Topic: Staff Recognition
Lowry shared a list of recommended ideas for staff recognition and incentives, initially generated by C-Team at its retreat this past May. These were subsequently vetted by the Dean’s Office staff. Individual recognition under consideration is above and beyond the existing awards program and process. Areas for which recognition programming will be created include lunches with the Dean and appropriate division director to acknowledge accomplishments of a group, graduates of the Leadership Development Institute, and new hires; letters from the Dean to those having served on short-term committees; support for retreats of selected groups, in coordination with Baughman; Dean to hold more one-on-one meetings across Libraries, in coordination with division directors.
Outcome: Ideas were generally approved. Dean will determine with office staff those that can be implemented in the short-term.
Topic: Graduate Assistantships
Fernandes and Love were guests for this initial discussion and review of the library GA program.
Outcomes:
- The “performance review” of GAs should not be regarded as part of PRD cycle and process.
- A GA’s performance review should be based initially on skills development within an organized training process.
- The calendar for the review is to be modified to suit the hiring cycle for GAs.
- The “secondary work experience” described in the Enhanced Graduate Assistantship Program is flexible and not mandated in any narrow sense.
- Williams and Love will review the performance review cover sheet and usefulness of assigning a rating.
- Job descriptions for GAs should be posted on the Web and CLIS list. Fernandes will investigate this prospect with CLIS.
- Full discussion of Enhanced GA Program will be scheduled for a later date, along with an assessment of GA orientation, the number and assignment of new GAs, and related topics.
Topic: Pop-ups
Spring Break Hours. All libraries, with the exception of McKeldin, EPSL, and White, will be closed the three days that the University will be closed for Spring Break. The affected dates are March 19-21, 2007. There remains a need for all sites to collect data on foot traffic.
Search Committees. Proposed membership of search committees for the following positions were approved: Digital Librarian, Urban Studies & Planning, and English & Linguistics.
Reclassification Requests. Four are still pending, three have been cleared, and two new ones are under consideration. Williams will work with the appropriate division director.
Annual Report Profiles. Staff profiled in the annual report are individuals who “trumpet” the work of the Libraries. Such profiles are intended to provide interesting perspective on the scope, quality, and caliber of the activities of the Libraries.
Faculty Time Sheets. Williams will investigate whether or not library faculty can participate in a pilot program using an electronic version of the monthly time sheet. The College of Agriculture has begun such a pilot.
SAILS Program Request. $2,000 was approved to administer SAILS (Standardized Assessment of Information Literacy Skills) to Professional Writing students in the Spring 2007. Cunningham will be invited to report at a later date on an assessment of SAILS.
Board of Regent Staff Awards. Nominations were reviewed and finalized.
Library Matters Proposal. LM will go into hiatus through January to allow it to consider alternate modes of production and distribution, such as a blog. The Editorial Board will decide after obtaining staff feedback.
Digital Best Practices Conference. Schreibman raised the desirability of sending staff to the Best Practices Exchange 2007: Libraries and Archives in the Digital Era in Chandler, Arizona, May 2-4, 2007. Schreibman will investigate further, including possibility of making a program presentation.
Serials Contract. Approval was granted for the hiring of a part-time temporary (6 months) person to assist with creation of serials documentation and projects to assist with serials data.
Laptops for Staff. Criteria are now in place for assigning laptops to staff. This topic will return for further consideration at a later date.
Topic: Announcements
- Lauren Brown announced that the Task Force for Revision of the Plan of Governance is completing its work and plans to send a revised draft document out to the library staff in early January, in anticipation of discussion and voting on the revised PoG document at the January 25th LFA meeting.
Topic: Agenda for December 19, 2006
- Leadership Development Institute
- Proposal for an Interim Plan for the Storage of Digital Objects
