LIBRARY EXECUTIVE COUNCIL
MEETING MINUTES
January 8, 2008
10:00 a.m. – 12:00 noon
Present: Baughman (facilitator), Day, Lowry, Ruschoff, Schreibman (notetaker), Vikor, Williams, Wray (timekeeper)
Topic: GGIS Task Force Report Next Steps
Guests: Gerri Foudy and Cindy Todd
Reviewed the outcomes from the last LEC meeting. A continuation of the discussion of the task force report will take place at the January LAG meeting. Items that warranted further discussion at the LEC meeting included:
- Asking Kim Ricker to draw up a document which speaks to digital specific projects arising from user demand; a possible second step might be to create a group to explore the establishment of a GIS data repository;
- Gov Docs with assistance of Lowry will begin a conversation with Johns Hopkins to explore a shared collection for Gov Docs; Lowry will also make an introduction to explore the idea of a shared collection with the UM Law Library;
- GIS and data acquisitions will be moved to Collection Management with a fund to be managed by Kim Ricker;
- Staffing model needs further work from Wray and Todd members before returning to LEC;
- Large scale digitization efforts should not be generated by UM Libraries, but we will look for funding based on opportunities through establishing partnerships with public and private organizations;
- Foudy and Todd will return to LEC in February to talk about staffing and give an update on the selectives response to the report.
Kudos to the Task Force in presenting a summary to the LEC that was easy to follow and facilitated further action.
Topic: Diversity Team
Guests: Tom Connors, Timothy Hackman, Johnnie Love
Received a report from the Diversity Team on their mission, vision statement, and their diversity initiatives (current members: Tom Connors, Timothy Hackman, Johnnie Love, Linda Sarigol, Ken Tanaka, Nedelina Tchangalova). Love reported that the Team has worked extremely well; successfully completed a majority of their initiatives; the Team and Team members have received a number of awards in recognition of their work. They are beginning to see a shift in membership of the Team and will begin to recruit for new members for 08-09 – looking for wide Library representation; asked LEC to recommend people who might be willing to serve on the Team. Love noted that although for some activities there has been outstanding attendance (particularly the Town Hall meeting), for many there has been less than exceptional attendance. Other highlights were the LGBT Forum and Disability Awareness Month activities (June 07). The Diversity Brown Bag monthly meetings did not happen regularly in 07 (although there were some activities in filled that time slot). Love also discussed articles published on the Library Matters Blog, as well as the biennial Diversity Assessment Report (created by Phillipa Brown, Love, and Williams as it was an official report to the Campus).
Upcoming activities: Retreat 25 January to discuss their 2008 workplan, new directions, and visioning. Lowry asked how the events of the Team support the OCDA. Williams asked if there were still issues around individuals not being permitted to attend learning curriculum events. Williams noted that the administrative memo was reworded to reinforce the parameters of library staff attendance. Love did not indicate that there were issues.
Topic: Pop-ups
- OCDA Grid: Baughman asked for revisions to the grid; asked for any changes to be sent to Maggie Saponaro by Wednesday noon;
- ITD Position Reprioritization: Ruschoff asked if the prioritization of hirings in ITD could be changed. This was agreed to, subject to Phillipa's Brown’s input.
Topic: Announcements
Lowry announced that progress has been made towards filling Schreibman position with interim Head of DCR.
Topic: Agenda for Next LEC Meeting on January 15, 2008
- Have a preliminary discussion around creating a rubric in reference to hiring criteria
- Staff assessment conversation
