LIBRARY EXECUTIVE COUNCIL
MEETING MINUTES
January 29, 2008
10:00 a.m. - 12:00 noon
Present: Baughman, Day, Lowry, Ruschoff (Facilitator), Schreibman, Vikor (Scribe), Wray (Timekeeper).
Absent: Williams
Topic: Meeting Agenda
No changes made.
Topic: OCDA Current and Future Activities
Baughman, Saponaro, and Love shared beforehand the “grid” updates on current and future activities. A considerable amount of staff effort has been invested in this. This is a working document and a useful tool to plot progress in responding to the last OCDA survey. A number of items identified (for example, staff recognition initiatives) are ongoing. An important area remaining for consideration is evaluation of OCEs and applicable methodologies. Assessment needs to be more than simply determining whether or not OCEs are being included in PRDs and work plans. How can the values reflected in the OCEs be incorporated in what an individual does? How do we instruct and work with supervisors to facilitate this?
The next OCDA survey will be administered in April. After this survey, we will need to decide if the grid will remain useful as a follow-up instrument. As we think about actions to take, we need to think about measures for those actions.
Outcomes:
- The “grid” needs to be dated and brought forward to LAG for discussion. Baughman, Love, and Saponaro will be responsible for this. LAG will need to assist in developing strategies to discuss OCEs with supervisors so that they become actualized.
- Baughman, Love, and Saponaro will also investigate ways in which achievement of OCEs can be recognized.
Topic: Pop-ups
- NISO Program on Digital Preservation. NISO will host this program in DC on March 14. The cost of registration is $209. Three library faculty were identified as possible participants. The appropriate supervisors will contact them about attending.
- OIT Video-based Services. A group will be created by OIT to look at campus video needs. This goes beyond standard instructional content. The Libraries should partner with OIT on this. OIT provides infrastructure and we provide content. Two individuals were identified as possibilities to represent the Libraries. The appropriate supervisors will contact them about this. A pre-meeting will be scheduled in conjunction with an LEC meeting. It will be important for the library representatives to report to LEC progress of this group. Lowry will contact Huskamp about library participation.
- Affiliate Status for USMO. Inquiries have been made about extending library privileges, including ResearchPort access, to staff of UMBI, AIP, and the USM [Administrative] Office. Wray will call a meeting to clarify privileges for UMBI and USMO, to include Day, Ruschoff, and Williams. Lowry will determine from the Office of Research available campus MOUs with these and other entities and what the agreements may obligate the Libraries in terms of access. In the case of electronic resources, existing licenses stipulate who is permitted access. Day will look into the AIP license and Ruschoff will look into issues pertaining to barcodes and patron loads with campus data administration.
Topic: Announcements
- Schreibman distributed copies of postcard-sized announcements promoting digital collections at UM. These will be distributed throughout the Libraries.
- Ruschoff announced Jennifer Shannon is the new SysAdmin Manager in ITD. She will begin work on February 25, 2008.
Topic: Agenda for Next LEC Meeting on February 12, 2008
- Annual Reporting from Library Matters Editorial Board
