LIBRARY EXECUTIVE COUNCIL
MEETING MINUTES
February 12, 2008
10:00 a.m. - 12:00 noon
Present: Baughman (Timekeeper), Day (Scribe), Lowry, Ruschoff, Schreibman, Vikor, Williams (Facilitator), Wray
Topic: Meeting Agenda
One additional topic, the Campus Video IP committee, was added late in the day on February 11.
Topic: Campus Video IP Committee
Tripti Sinha, Jeff Huskamp, Allan Rough, and Paul Hammer joined LEC for a discussion on the work that Campus Video IP Committee is about to commence. The committee is composed of 25 representatives from OIT, the Libraries, Resident Life and other relevant campus units. With the termination of the Comcast contract, the committee will be planning for the next mode of delivery (including mobile devices such as iPhone type device) and range of services. Rough described the Libraries’ work digitizing and delivering video as well as serving campus cable. Hammer reviewed work on Fedora and access to the digitized collections, particularly streaming video. Huskamp said that the goal was a holistic solution that would bring uniform service across campus with OIT providing storage. Lowry raised the issue of image storage. The Video IP committee begins work in a few weeks with the intent that the first activity will be the sharing of information by all of the units represented in the committee.
Outcomes: Rough and Hammer to keep LEC informed.
Topic: Library Matters Editorial Board Committee Report
Guests: Jill Fosse, Louise Greene, Donna King, Karen King, Holley St. Germain, Cynthia Sorrell, Warren Stephenson.
The Board was commended for its work this past year migrating Library Matters to the blog format. In response to a query about staff response and feedback, board members said that the time has proven right for the change in formats. St. Germain distributed statistical graphs showing visits per month and contributions per month. There have been 250 distinct users with 50 staff registered to contribute content.
In response to the comment that there has been little use of the dialogue feature, Schreibman suggested that the LM Board pose some topics to encourage serious discussion. Suggestions were also made for additional staff education, perhaps at an all-staff meeting.
As hoped, the shift in methodology has proven that LM work is much less staff–intensive.
Topic: Supervisor’s Role in Searches
Phillipa Brown joined LEC in a review of the issues related to the recent policy changes announced by Campus re: the supervisor’s role in searches. Brown clarified that these changes relate only to supervisors of library faculty positions, not to supervisors of exempt positions. Supervisors of faculty positions may now participate more fully. It was decided that we should return to the prior practice of ex officio membership for supervisors in the search committees but with vote only to break a tie. Directors participate in search committees only when the positions are direct reports.
Outcomes: Lowry to contact Rob Waters for clarification on flexibility of process related to exempt staff. P. Brown to contact chairs of current faculty search committees to inform them that they can include supervisors.
Topic: Pop-Ups
Library Assembly Advisory Committee request
Day reported that NEVPC has reviewed available software to handle Assembly votes and is recommending that an additional instance of SurveyMonkey be purchased for NEVPC. An individual instance is needed to ensure the confidentiality of the voting process.
Outcome: Request approved but Laura Wrubel is asked to investigate the possibility of an enterprise-wide license as Special Collections, MIS, and DCR have individual licenses already.
Travel Request for Bryan Draper
Ruschoff asked for funds for Draper to attend a 2-day workshop on treatments, ethics, and decision making for exhibits. Request approved to provide 50% of cost; the remainder from Draper’s professional development.
Travel Request for Diane Harvey
Harvey has been invited to speak at Washington University in St. Louis about our learning outcomes assessment project. If the director there doesn’t cover her airfare, it will be covered by administrative travel.
Scanners
Decision to purchase 2 scanners for Archives and DCR. Staff will monitor use and determine if there is queuing before purchasing the third scanner. There will also be evaluation after a month to make certain that these scanners are the right equipment with the right software.
ULC proposal
Lowry will propose that a library faculty member be appointed to serve on the task force proposed by the ULC. D. Vikor (with Susanna Van Sant as backup) will be recommended.
Retreat Start Time
The start time was confirmed for 12 noon on the first day of the LEC annual retreat.
Topic: Announcements
- Williams distributed copies of the new library guide, replacing the "blue glossy." She acknowledged the assistance of Terry Owen, Alex Eubanks, Lisa Wheeler and the managers of the services and sites who edited the content and provided valued help with photos and captions. Margaret Hall of University Publications designed the new guide. Williams will send copies to staff in all units and will also ask how many copies each service site needs for a starter supply.
- Ruschoff announced that planning for the USMAI Council of Library Directors retreat is underway. The retreat will be held on March 9-10, 2008 and the theme will be “Planning a Sustainable Future.”
- Schreibman encouraged attendance at the presentation by Donald Waters, Program Officer for Scholarly Communication for the Mellon Foundation. The program will be held on February 20 at 2 p.m. in the Special Events Room.
Topic: Agenda for Next LEC Meeting on February 19, 2008
- Report from Space Planning Advisory Team
- GGIS Task Force Report
- Photocopy Unit
- DCR position
