LIBRARY EXECUTIVE COUNCIL
MEETING MINUTES
February 26, 2008
9:30 a.m. - 12:00 noon
Attending: Baughman (facilitator), Day, Lowry (timekeeper), Ruschoff, Vikor, Williams, Wray (scribe)
Topic: FY 2008 Expenditures and Projections
Guest: Denise Wright
LEC received a report on expenditures for the first half of FY08 and projections through the end of the fiscal year. Things are looking good for closing out FY08. At the same time the University expects a budget cut for FY09 – possibly 1.5% or more. We assume the cut will be based on the FY09 budget.
Next steps
- The Hornbake HVAC project is now projected to be over budget. It may be necessary to use DRIF funds to cover part of the difference. Charles will request additional funds from the Provost. Vikor will request an extension on the NEH grant.
- Wray and Epps will update LEC on how RAPID ILL service has impacted budget (late summer).
- D. Wright will modify budget to prepay FY09 Research Libraries Group Programs fees in FY08 (approx $30,000).
- D. Wright will determine whether we received reimbursement from campus for MOSS fees.
Topic: Positions to Open for Searches
LEC reviewed status of approved searches. UM Libraries presently have 5 active searches:
- Architecture, Planning and Preservation Librarian
- DTIS Manager
- ILS Team Manager
- Media Technologies Coordinator
- User Education Services Librarian
- Preservation Head
- User Services Technician
- Chinese Cataloger/Subject Specialist (may be activated soon per Vikor)
- Digital Libraries Developer (on hold while D. Kennedy and J. Levine settle into interim roles)
Top grouping, positions newly approved for searches (in priority order):
- HR Coordinator
- 2 Contingent II Prange positions: Coordinator and LT I (externally funded)
- LT II, Evening/Weekend Supervisor, PAL (Marian Dorsey’s former position)
- Development Coordinator (Diana Grose’s former position)
- User Services Technician (combine search with one above) (Rauf Ahmad’s former position)
- Metadata Librarian (Jennifer Roper’s position)
- Economics Librarian (Travis Johnson’s position)
- LTII, Continuing Resources Team, Acquisitions
- Facilities Planner, half-time exempt
- Digital Collections Librarian
- Electronic Records Archivist
- Systems Librarian
- Web Database Manager
- LTI, McKeldin Reserves or LTIII, EPSL Circulation/Reserves Supervisor
Also approved: increasing a 50% LT II in McKeldin SIRS by 25% in place of contingent I hours, pending investigation of available lines.
Next steps
- Approved positions will move forward with searches
- P. Brown will be informed about decisions
- Williams will check on vacant budgeted lines for approved searches
- Training for search committee chairs will need to be scheduled
- Final job descriptions to be delivered to HR
- Librarians and exempt positions search committees will be reviewed at March 4th LEC meeting
- Positions on hold will come back later for discussion
Topic: RLG Programs Orientation
Nancy Elkington and Jennifer Schaffner will come to the UM Libraries for an RLG Programs orientation visit. Lowry will propose 4/22 or 4/29 for the visit and ask for their suggested agenda. It is anticipated that they will meet with LEC in the morning and over lunch.
Topic: Pop-ups
- McKeldin Access Services renovations bid have come in over the initial budget. $7,500 in additional funds approved to cover the work.
- Unexpected components need to be added for HR Office renovation. $1,100 in additional funds approved to cover the work.
- Administrative Travel approved to cover registration fees for Jennie Levine and Ann Hanlon to attend 2008 Copyright Symposium at UMUC.
- Popups emailed prior to LEC meetings will be added to the folder for the LEC meeting. File names will start with ‘Popup.’
Topic: Announcements
- Day will be away February 27-March 2
- Vikor announced that Tom Connors has submitted his resignation. He has accepted a position at George Washington University.
Topic: Agenda for Next LEC Meeting on March 4, 2008 M
- Review of Proposed Search Committees for Librarians and Exempt Positions – 20 minutes
- Review Contingent 1 Positions – 30 minutes
- Report from the Safety and Security Committee – 30 minutes
