LIBRARY EXECUTIVE COUNCIL
MEETING MINUTES
June 10, 2008
10:00 a.m. – 12:00 noon
Present: Baughman, Day, Ruschoff (facilitator), Vikor (scribe), Williams (timekeeper), Wray
Absent: Lowry
Topic: Hiring Critical Skill Sets
As a result of significant challenges in recruitment for hard to fill positions and other vacancies for which the standard search process has proven to be difficult, the Libraries are considering other options for acquiring critical staff skills. P. Brown has pursued with campus Human Resources possibilities for hiring temps, including librarians. Other strategies will also need to be considered, including a temporary (or permanent) reassignment of a current staff member from the Libraries.
Outcome:
At the next meeting, LEC members will bring forward high need positions, regardless of where they might fall in the standard recruitment process, and could be eligible to be filled in one of the following alternate ways: as a Contingent employee category, a TERP (temp), a time-limited GA, or moving an existing staff member into the position.
Topic: Copy and Print Services’ Safety and Security
Earlier this spring, the UM Dept. of Public Safety Crime Prevention Unit conducted a requested security survey of the Copy and Print Services office. Beginning in July, the number of student assistants at the service desk will be reduced to one per shift. As a result of the survey and staffing changes, some security measures will be implemented. Justification is based on personnel safety issues and physical security of the facility; protection of cash, equipment, and supplies.
Outcome:
LEC approved the following recommendations from the UMDPS: installation of a clear, plastic barrier to cover the service desk opening ($1,675), installation of a card swipe for the main CPS door from the hallway ($3,000), and installation of “peep holes” for the main CPS and counting room doors. Total: $4,750.
Topic: Pop-ups
- LAG. Vikor will provide an update from the recent C-Team retreat at the next LAG meeting.
- Lowry Party. The program associated with the farewell party (June 17) for Charles Lowry will begin at 3:30pm. Brief remarks will be made by Alan Mattlage, Lupe Fernandes, Allan Rough, and Desider Vikor. Doug McElrath will serve as MC.
- July All Staff Meeting. The scheduled presentation by PASD at the July All Staff meeting may be moved to the fall in order to accommodate timely discussion of recent library developments, including OCDA results and service changes.
- ILL Copyright fees. An additional $4,000 is needed now to cover increased expenses for the year. Total expenditures projected for the current calendar year are $40,000. LEC approved additional funds for the year and recognized the need to re-evaluate RAPID at a later date.
- Dean of Libraries Search. Undergraduate and graduate students are sought to serve on the search committee. Suggestions should be forwarded to Sue Baughman.
- Archiving Digital Information. Ruschoff surfaced concerns about digital archiving and the need to develop a framework for discussion purposes, including short-term guidelines. A longer term solution will take a while to develop. ITD will frame a “strawman” framework for discussion with library departments that have a need to house digital materials.
- Search Committee Vacancies. Possibilities were identified for the Preservation Head search and for the two ITD tech positions. Ruschoff will do the followup.
- ARL Serials Reporting. The number of current serials received previously reported to ARL has been corrected to reflect unique electronic titles received via aggregators. The new number is 60,117.
- Digital Humanities Conference 2009. The Libraries have been asked by MITH to co-sponsor this conference, scheduled to be hosted by UM in June 2009. This is a major national meeting with high profile speakers and content. LEC approved $4,000 in support.
- Consent Agenda. The review of the agenda has been moved to the next meeting.
Topic: Announcements
- Wray. The PSD Managers group had a planning retreat on June 2nd. Topics covered included team building and initial work on developing a vision statement for PSD.
Topic: Agenda for Next Meeting, June 17, 2008
Note: Meeting to begin at 9:30am
- Briefing about LEC for new LA Chair
- Workforce Planning continuation
- Projected ITD Expenditures
