LIBRARY EXECUTIVE COUNCIL
MEETING MINUTES
June 17, 2008
9:30 a.m. – 12:15 p.m.
Present: Baughman, Cossard, Ruschoff, Vikor (facilitator), Williams (scribe), Wray (timekeeper)
Absent: Day, Lowry
Topic: Orientation to LEC for incoming Library Assembly Chair Patti Cossard
Williams led the discussion with Cossard on LEC guidelines, based on LEC’s ground rules, at http://www.lib.umd.edu/groups/lec/groundrules.html
Outcome:
Williams will make minor changes to the guidelines to update LEC practice, such as using a shared folder for LEC documents and using laptops to take notes.
Topic: Workforce Planning (continuation)
LEC members and guest Phillipa Brown acknowledged the report of the previous week’s discussion left some with the mistaken impression that regular recruitment will not be followed or not be followed as much in the coming months. The actual intent of the June 10 discussion was to surface additional ways to add staffing capacity -- to bring people on board when there are significant personnel needs that might be filled fairly quickly with one or more alternate strategies. Those additional ways can include reassignment of current staff and employment of temporary staff.
Outcomes:
- Williams will revise the workforce planning document in preparation for reviewing it with LAG or another group and will prepare a summary document for all staff.
- Division directors will pursue job placement possibilities independently of LEC but in consultation with each other, as appropriate, and with Phillipa Brown.
Topic: Projected ITD/USMAI Expenditures
Ruschoff and guests Dave Cooper and Jennifer Shannon reviewed FY 2009 budget projections for new requests, including backup planning for disaster recovery, hardware, software and facilities, plus several items still to be researched, such as facilities upgrades ($126,975 total). They also explained FY 2009 budget projections for operating expenses in such categories as hardware refresh, hardware maintenance, storage, backups and software maintenance and licensing ($365,010 total). A changeover from Sun to Dell servers will save considerable money.
Outcome:
The projected expenditures were approved, pending more research on several items and pending outcome of investigation for more computers for public access on first floor McKeldin.
Topic: Pop-ups Mul>
Topic: Agenda for Next Meeting, June 24, 2008
Note: Meeting to begin at 9:00am and may extend until 1:00 p.m.
- OCDA – more analysis and planning for follow-up
- Planning for possible all-staff meeting in July
- Other items that may arise by the 24th
| Consent Agenda April-May 2008 | ||||||
| Item # | Topic | Date Initiated | Initiator | Cost | Decision | Date Decided |
|---|---|---|---|---|---|---|
| 1. | RLG Programs Metadata Tools Forum. Send faculty member to forum, invite David Williamson from LC to present his talk. | 3/31/08 | Carlen Ruschoff | Unspecified. | Approved | 4/1/08 |
| 2. | New Desktop Loan Policy to provide more equitable access to laptops and greater security | 3/31/08 | Carlen Ruschoff | Unspecified | Approved | 4/3/08 |
| 3. | Create search committee for Head of Preservation | 4/28/08 | Carlen Ruschoff | N/A | Approved. Beth Alvarez [c], Desider Vikor, Marie Chadley, Bryan Draper, Sean Daugherty, Carlen Ruschoff (ex officio) | 4/28/08 |
| 4. | Hold another Project Management Workshop | 5/27/08 | Jane Williams | Up to $2,400 | Approved | 5/28/08 |
