LIBRARY EXECUTIVE COUNCIL
MINUTES
June 24, 2008
9:00 a.m. – 12:00 noon
Present: Baughman, Cossard, Day, Ruschoff (timekeeper), Vikor, Williams (facilitator), Wray (scribe)
Absent: Lowry
Topic: OCDA
The draft OCDA results were reviewed. Clarifications, additional data, and different data breakdowns are being requested from Paul Hanges. Once the revisions are received, the report will be reviewed again by LEC and distributed. The entire report will be made available on the Libraries’ website. Staff will be encouraged to look at specific pages in the report (an ‘Executive Summary’).
Emphasis for Possible Follow-up Work
- Areas with scores below 50%.
- Areas where responses are trending in the ‘wrong direction’ since the last survey(s).
- Issues around rank.
- Data/results that will help us understand more fully, and implement FY09 priorities (including workforce planning, retention, etc.). Also, OCDA results may inform adjustments to Libraries priorities.
A task group will be appointed to provide oversight and support for implementation of improvement strategies and evaluation of progress. This task group will ensure that follow up work is on track and progress is continuous. This would be a slight variation from the work for the 2004 results.
Next Steps (with Tentative Calendar)
June/July Receive more data, including qualitative data from Hanges
LEC reviews revised report and meets with Hanges
August Distribute Report
Early September Hold two general library sessions: Results overview; facilitated
discussion
about results
October/Nov Conduct focus groups
November/Dec Encourage teams/groups to discuss results and identify areas to work on.
Topic: Transition Issues
Two All Staff Meetings will be scheduled in July. The meetings will be information sharing and discussion sessions about the Libraries’ FY09 priorities and transition issues.
Desider Vikor anticipates that the Provost will send a communication to campus when the Blue Ribbon Committee is charged. Charles Lowry’s memo to the Provost about library services will be distributed to library staff at that time.
At times when librarians or staff are reassigned to meet program and service needs, Division Directors will announce the moves to Library staff.
The Libraries will apply operating budget funds to FY09 Libraries acquisitions in response to the service changes listed in Lowry’s June 2nd “Reallocations in Libraries FY09 Budget” email.
Topic: Pop-ups
ALA Emerging Leaders. Two librarians will be asked to put together applications for the program. Additional travel support would be available if the applications are successful.
CRL newspaper digitization initiative. The UM Libraries were asked to support a laudable effort. The UM Libraries are unable to provide funds to support the effort at this time.
Topic: Announcements
Day: This is her final LEC meeting. She will be a virtual Emerita Librarian in the future.
Cossard: Would like LEC input on the LAAC retreat agenda. She will put this topic on LEC’s pending topics list.
Baughman and Wray: Are working closely with Vikor on transitioning Vikor’s work to them.
Williams: Project Management Training is being offered again July 9. Seats are still available.
Topic: Agenda for Next LEC Meeting, July 8, 2008
Transitions Issues – continuation
Other topics may be added
Cossard will be available by telephone
Facilitator: Wray, Scribe: Vikor, Timekeeper: Williams
