Staff Education Coordinating Team (SECT) Minutes for May 11, 2004
Present: Sue Baughman, Otis Chadley, Joyce Chestnut, Trudi Hahn, Sue Koutsky (special guest from the Facilitator’s Team), Johnnie Love (Timekeeper), Akemi Noda, Marissa Peterfreund (Minutes), Maggie Saponaro, and Jane Williams.
April Meeting Minutes Review/Approval
Maggie asked if there were any changes to the minutes for the April 13 meeting. There were no changes and the minutes were approved. Following the approval, Maggie indicated that she would post the April minutes on the SECT website following today’s meeting.
SECT Evaluation
Sue Koutsky, a member of the Facilitator’s Team, led SECT in an evaluation of the past year’s activities and meetings. Prior to the meeting, members were asked to brainstorm about four questions and share their responses. One question relating to whether the group fulfilled its charge was reframed to capture ideas ‘for next year,’ as a review of the charge indicated that the group had fulfilled the majority of its goals. There was some confusion about whether assessment or publicity was addressed in the charge, and Maggie will update the online charge to include these elements. Contributions from the group were transcribed onto flipcharts by Sue Koutsky and are included on the page 3 of the Minutes:
- What has our team (SECT) accomplished this past year?
- What could we have done better last year?
- Have we fulfilled our charge?
- Other comments?
Many ideas and issues were highlighted, and the group briefly discussed how to proceed following the evaluation. It was decided that the group would devote some time at the next meeting to attempting to prioritize the goals and improvements identified during the evaluation and designing a ‘gameplan’ for the year.
Pop-Up Topic: Future Membership of SECT
Maggie surveyed the group (with the exception of permanent members Baughman, Love, Saponaro, and Williams) to determine if any members would be rotating off after serving for a year. Trudi indicated that she would like to continue to have User Services represented by Maggie Cunningham or her. Akemi indicated that although a TSD replacement had not yet been found, she would be rotating off to join another committee. Maggie shared that she would be contacting Carlen to identify a replacement. Otis shared with the group that he had not discussed rotation with his fellow members of the Peer Training Collective, and would do so. Joyce indicated that she would likely stay on the team.
Schedule SECT Meetings -- June - December
The group indicated its preference was for future SECT meetings to continue to be held on the second Tuesday of each month at 1:00 pm. The following future meeting dates were identified:
- June 8 (MCK 7121)
- July 13 (MCK 7121)
- August 10 (MCK 7121)
- September 14 (ITD Conference Room)
- October 12 (ITD Conference Room)
- November 9 (MCK 7121)
- December 14 (MCK 7121)
Maggie agreed to reserve MCK 7121 for the June, July, August, November, and December meetings, while Joyce indicated that the September and October meetings could be held in the ITD Conference Room, as User Education would be using MCK 7121 for instruction during those two months.
Maggie indicated that she would add the item of ‘How many members present should be required to hold a meeting?’ to an agenda for a future meeting.
Round Robin
Trudi shared her experience with inviting library staff to a dress rehearsal for a recent presentation at LOEX, and encouraged other members to consider this when preparing for a conference presentation.
Evaluation Feedback (Flip-Chart Notes)
What has our team accomplished this past year?
- Improved communication between all parties offering instruction
- Improved visibility of instruction in the Library
- Expanded Staff Learning Calendar listings
- Synchronized calendar
- New ideas on sessions
- Excel, Snag-It, etc. from Social Sciences Team
- Brainstormed ideas on sessions—with specific focus on content
- Contributed to assessment efforts in the library
- Strong start
- Development of website
- Having a sub come to meetings to ensure coverage
- Information-sharing beyond education
- Round-Robin was good
- Beginning to develop consistency and uniformity in educational efforts
- Good meeting management—agendas on time…
- Manageable agendas
What could we have done better last year?
- Come more often
- Improve communication within own department
- Encourage opportunities
- Utilize SECT reflector for communication between meetings
- Better needs assessment
- Identify in-house, campus, and external trainers
- More outreach—Library Matters regular column
For Next Year:
- Look at trends of librarianship
- Needs assessment
- Be more proactive
- Be alert in own workgroups and report training needs to reflector
- Be aware of ACRL competencies for academic librarians
- How do competencies compare to Learning Curriculum?
- Awareness of most appropriate place for instruction to be offered
- Look at benchmarks-ARL website
- Look at Organizational Climate and Diversity Assessment
Other issues/comments:
- Are the right people here?
- Other groups doing training?
- Should this group look at GA and student training issues?
- Develop a workplan and prioritize
Next Meeting:
Tuesday, August 10th, 1:00-2:00, MCK 7121
Time keeper: Saponaro; Note taker: Williams
