SECT Minutes, March 13, 2007
Present: Sue Baughman, Joyce Chestnut, Bob Kackley (Facilitator/Timekeeper), Amrita Kaur, Jenny Kinniff, Sue Koutsky, Maggie Saponaro (Notes), Jane Williams.
Topic: Agenda Review and Approval of January Minutes
No additions or changes to the agenda. Bob volunteered to serve as timekeeper as well as facilitator. The January meeting minutes were approved for posting on the SECT website.
Topic: Library Staff Instruction Statistics Form
Jenny K. demonstrated the online statistics form, as created by Holley St. Germain (ITD). The form is currently available at: http://www.lib.umd.edu/cgi-bin/yellowsheet.cgi - but is not linked to any pages as it is still under development. Jenny noted several edits needed to be made to the page – which have already been sent to Holley, and will be made shortly. Jenny noted the SECT form will be the “yellow sheet” – compared to User Education’s “pink sheet.” Both forms will be cross-linked. The main uses of the form will be for annual statistics, and also to assist Staff Learning in better tracking learning activities occurring outside of Learning Curriculum programs. Jenny noted some “cleanup” of entries submitted will likely need to be done when the form becomes available. Once the form is finalized, Jenny will ask SECT members to pilot the form. It is hoped the form can be demonstrated at the April All-Staff meetings. Jenny will follow up regarding a Library Matters article/all-staff e-mail announcing the form. The form will also be mentioned in the April issue of The Learning InterSECTion.
Topic: The Learning InterSECTion – Update
Maggie noted that the February and March issues of The Learning InterSECTion (LI) have been well received. Maggie reminded the group that the deadline for announcements/material to include in the LI is the Friday prior to publication (e.g. – March 30th for the April 6th issue). A listing of “learning quotes” submitted by team members was distributed and reviewed. These quotes will be incorporated into future issues of the LI. Additional quotes are always welcome – and will be added to the list. SECT members were encouraged to advertise the availability of the LI for program announcements to their representative groups. The April issue of the LI will include a statement indicating the “Suggestion Box is always open for the LI” – including a link to the lib-learning.edu e-mail.
Outcomes: The team also suggested announcing the new form at Division/Department meetings. Liz volunteered to write the Library Matters article.
Topic: Update on Spring Semester LC Programs
Maggie distributed a listing of LC programs scheduled from March-May. She noted that the Spring Safety and Security workshop (date TBD) will be held at EPSL. Three new offerings on the calendar were described: Focus Group Training (May 1st and 8th) and “follow-up” sessions for participants at last December’s Communication Skills and last January’s Performance Appraisals workshops. The follow-up sessions are designed to provide workshop participants with an opportunity to share experiences with material covered in these programs. Jenny noted that personalized e-mail invitations will be sent to employees hired last fall, encouraging them to register for the Sexual Harassment, Meeting Management, and Safety and Security programs. Maggie agreed to contact Cindy Todd regarding offering another session of Meeting Management over the summer. She also indicated the Learning Curriculum team is currently investigating offering Project Management training. Bob Kackley reported that he will be presenting a customer service program for approximately 40 Shady Grove staff in the late spring/early summer. This workshop is based upon the Customer Service Module Three workshop previously offered in the Libraries.
Topic: Round Robin
- Sue K. – Noted Aleph version 18 will be released at some point in the near future – which will likely result in a need for training for staff using the system. She also noted she and Yvonne Carignan will be presenting the disaster planning workshop at Frostburg in April.
- Jenny – Noted that Office 2007 will be installed on machines in the coming months. Maggie will be attending an ITD “point of contact” meeting on March 14th to learn more about the scheduled timeframe for this upgrade. Staff Learning will update handouts and training materials prior to the software release.
- Jane – Thanked Jenny, Lisa Wheeler and Maggie for their work on providing training materials and workshops supporting the Faculty Activity Report (FAR) and Outside Professional Activity (OPA) systems. The group was reminded of the March 15th deadline for FAR/OPA reports.
Topic: Next Meeting
The next SECT meeting is scheduled for April 10, 2007, 1:00-2:00 p.m. in 7121 MCK. Meeting roles are as follows:
- Facilitator: Maggie Saponaro
- Notetaker: Charles Wright
- Timekeeper: Sue Baughman
One agenda item carried over will be an update on the Library Instruction Statistics form. Maggie will send out a call for agenda items prior to the meeting.
Meeting adjourned 1:35 p.m.
