SECT Minutes, March 14, 2006
Present: Allan Rough, Sue Baughman, Sue Koutsky, Bob Kackley, Johnnie Love, Maggie Saponaro,and Jennifer Hatleberg
Facilitator: Maggie Saponaro
Notetaker: Sue Baughman
Timekeeper: Jenny Hatleberg
Adjustments to the Agenda
Outcome: Added an update about Desktop Drivers Ed to Round Robin.
Approval of February Team Minutes
Outcome: The minutes were approved as distributed.
Update on Spring 2006 Staff Learning Activities
Outcome: Maggie distributed a flyer listing all of the current schedule programs. Members were encouraged to share the flyer with staff and invite them to sign up for the workshops. The upcoming workshops include:
- Library Web Templates, March 28th, 10:00am-11:30am, MCK 6101
- Safety and Security, April 4th, 3:30pm-5:00pm, Nonprint Media Services, 0302J
- Intermediate HTML, April 6th, 10:00am-12:00pm, MCK 6101
- Desktop Driver’s Ed, May 17th, 3:00pm-4:30pm, MCK 6103 AND May 23rd, 10:00am-11:30am, MCK 6103
- Gathering, Displaying and Understanding Data, May 18th, 10:00am-12:00pm, MCK 7121 AND May 24th, 1:00pm-3:00pm, MCK 7121
Update on Outcomes Based Evaluation (OBE) Survey
Maggie shared an update on the status of the OBE evaluations. Seven surveys have been sent to participants and there are two additional surveys to be emailed. The return rate is 44% to date. The OBE survey was advertised in a Library Matters article to let staff know that they will receive a six-month follow-up survey. Jenny Kinniff is tabulating the data for two of the survey questions: “Are there other skills you wished had been taught at this workshop?” and “What other topics would you like to see Staff Learning and Development offer?” Data for the first question is shared with the presenter of the specific workshop and the second question data will be used by Staff Learning to help identify future training offerings.
Marketing Learning Curriculum Activities
Outcome: Sue Koutsky facilitated the team’s discussion about marketing. Members started by identifying characteristics about non-users. [See the discussion notes at the end of the minutes.]
Round Robin
- Jenny reported that the Desktop Services Committee is ready to offer Desktop Driver’s Ed to staff. The training will cover how to be a good computer user. The Desktop Services Committee would like to discuss whether this training becomes part of orientation, the Learning Curriculum or the responsibility of another group. Jenny will provide a copy of the power point slides for the next SECT meeting.
- It was suggested that perhaps this training could be developed into a self-paced online course.
- Allan commented that he was not sure who would be attending from SCOTT. He was encouraged to think about what an hour commitment means, which is what other members of SECT do.
- Sue Koutsky shared that TSD is getting ready to launch continuing resources training, which will be offered in a large group setting, a small group setting or one-on-one. She will share the list of dates so that other offerings are not scheduled at the same time.
- Johnnie updated the team on the PRD process. She is checking documentation to see that staff have included the Organizational Citizenship Expectations (OCE). Staff will be notified if the OCE’s are missing.
April 11, 2006 Agenda
Outcome: Two topics were identified: marketing of the Learning Curriculum and Desktop Drivers Ed.
May Meeting: (date to be determined) 1:00 - 2:00, MCK 7121
Facilitator: Chestnut; Notetaker: Hatleberg; Timekeeper: Kackley
Marketing of the Learning Curriculum
[SECT Meeting, March 14, 2006]
OIT is looking into technology that would allow groups to broadcast a video conference plus show a power point presentation (delayed asynchronous broadcast for multiple people at different sites).
Upper and middle management need to send the message to staff that training and learning is important. It is important that this message trickle down.
Characteristics / Attributes of Groups
Non-users:
- Evening work schedule
- Not interested – don’t see the value
- See Learning Curriculum as extra – not part of the job
- Supervisors won’t let them attend
- They are needed at the desk
- Don’t read any of the announcements
- Library Matters, email
- General apathy
- I don’t care
- Burnout
Strategies (stakeholder noted with D=Directors, S=Supervisors, F=Faculty, N=Non-users, and E=Everyone
- Have Charles email and support in State of Library address (D)
- Alternative formats (video. Web) (N)
- Program for distance education (AR) for asynchronous access
- Offer variety of dates and times (N)
- Create tutorials (N)
- Reminders on staff web page (E)
- Mandate that staff must attend X# of programs per year (S,E)
- Make Learning Curriculum part of PRD Action Plan (E)
- Conduct a needs assessment (S, N)
- Focus groups
- Send attendance reports to supervisors, directors (S, D)
- Personal letters or emails to those who have not attended X program (N)
- Stuff mailboxes with flyers about programs (E)
- Requesite to be on a particular team or committee (E)
- Benchmarking with peers (D)
- Give “coins” to “spend” on Learning Curriculum activities (E)
- Prizes
