Staff Education Coordinating Team Minutes, July 12, 2005
Present: Jenny Hatleberg, Bob Kackley, Sue Koutsky, Johnnie Love, Maggie Saponaro (facilitator), Jennifer Tate (timekeeper), Jane Williams (notetaker)
Minutes and Adjustments to Agenda
The minutes of the June 14 meeting were accepted as revised on July 12. There were no changes to the agenda.
SECT Membership Update and Review of Roles and Meeting Ground Rules
Maggie reported that a Leadership Development Institute participant to replace Tony Prosseda on SECT has yet to be determined. Invitations have been extended.
At its August or September meeting SECT will have a member of the facilitators team lead a review of SECT’s effectiveness and efficiency. This occasion is part of the library-wide effort to assess various work groups, which is, in turn, part of the leaders group’s project on redirection of effort.
SECT members clarified their current rules:
- A quorum for meetings will be one half of the membership plus one.
- The roles of timekeeper, notetaker and facilitator will be rotated, with the facilitator developing the agenda for the meeting he/she facilitates.
The group agreed that the graduate assistant in the Staff Learning and Development Office will be an official member of SECT.
Before the August 9 meeting, SECT members will look at other library work groups’ ground rules and best practices on their Web sites to prepare for SECT’s expansion of its ground rules. Maggie will send meeting management rules.
SECT agreed to add meeting evaluation as the last topic on each of its agendas. Jane commented that the Library Executive Council has found the facilitators team’s evaluation question cards very useful. The team plans to make those cards available to all groups within the Libraries.
Update on Summer ‘05 Staff Learning Activities & Fall 2005 Mini-Sessions for GAs
Maggie distributed a list of the nine Learning Curriculum activities slated for the summer. Six are new, with five of the new ones being developed and taught by Maggie, Jennifer Tate, Sue Koutsky and Yvonne. Maggie also distributed a summary of registrations for each of the workshops. Each of the new workshops will be offered twice. The XML will be done twice as well. The August 24 session of the new “Preserving Library Collections” program will be offered immediately following the orientation program for new graduate assistants.
In the first part of September, Room 7121, set up as an instruction lab with six computers, will be used to offer six software training sessions for new GAs. The sessions will average 2 1/2 hours each. Maggie asked SECT members to spread the word to find out what new GAs will want/need. Likely topics are HTML 101, Intermediate HTML, Web templates and Excel overview.
Student Assistant Orientation
Johnnie reported that she is working with a committee (Alla Balannik, Pinar Beygo, Yvonne Carignan, Miriam Dorsey, Jamie Edwards, Simin Jahangiri, Amrita Kaur, Mary Scott, Charles Wright, Evelyn Yocco) to develop general library orientation sessions of two hours each, to be offered at different times of day before and after the fall semester begins. The sessions will include an overview of the Libraries and a segment from Preservation staff. Johnnie plans to repeat the orientation sessions each semester. Johnnie said she is also working to the get the revised student assistant handbook online.
Round Robin
This fall semester, Bob and Nedelina Tchangalova will conduct a peer training session on engineering resources while Bob and Jim Miller will do one on the West system for patent searches.
Jane reported that LEC endorsed SECT’s new statement regarding co-sponsorship of learning activities with the Staff Learning and Development Office. She will have an article about the co-sponsorship statement in this week’s Library Matters. At intervals the statement will be sent to chairs of work groups and to the leaders group.
Jennifer Tate noted that the resource library for the Learning Curriculum is in the storage room adjacent to Room 7121 because of humidity and mold problems in her office, Room 7111, where the library normally is housed.
Maggie reported on the new computer and projection equipment to be installed shortly in Room 7121. The room’s current destination computer will be placed in 7113.
Maggie informed the group of the new outcomes-based evaluation (OBE) efforts starting with the July 13 workshop, “Library Web Templates.” Six months after each session, participants will receive a survey asking how they are using what they learned at the workshop (i.e., transfer of training). The Staff Learning and Development Office will also continue doing the surveys sent immediately to participants after each workshop.
Johnnie reported that she plans to develop a workshop for members of the peer review committees for library faculty, as well as a PRD (performance review and development) workshop for new exempt and nonexempt staff to supplement campus training.
Next Meeting: August 9, 2005
Facilitator: Jane Williams, notetaker: Sue Baughman; time keeper: Joyce Chestnut
- Agenda Review
- Ground rules for SECT
- Round Robin
- Agenda for September
- Meeting Evaluation
