SECT Minutes, August 8, 2006
Present: Sue Baughman, Joyce Chestnut, Jenny Hatleberg, Bob Kackley, Amrita Kaur(new), Jenny Kinniff, Sue Koutsky, Johnnie Love, Maggie Saponaro, Christine Morris-Sumlin (new), Jane Williams, and Charles Wright (new)
Facilitator: Joyce Chestnut
Notetaker: Johnnie Love
Icebreaker Activity
Joyce asked each member of the group to share what’s “good” and “bad” about the heat. All members participated.
Adjustment and Approval of Minutes
Outcome: No adjustments made to the agenda. The minutes were approved from May 9th meeting.
Welcome new team members
Maggie Saponaro welcomed new team members Amrita Kaur, Christine Morris-Sumlin and Charles Wright. She gave an overview of SECT. Maggie gave new members an information packet consisting of minutes from January thru May meetings. Other items discussed were: Quorum for meetings, Computer training, and plans to improve marketing strategies for Learning Curriculum in the UM Libraries. New members gave remarks. Maggie explained the August meeting is longer than our usual one hour monthly meetings because SECT has not met all summer.
Joyce Chestnut has created a Corporate Time Group for SECT to make it easier to see everyone’s calendar and schedule meetings.
Marketing Strategies
Sue Koutsky has been our facilitator for this process for the last several meetings. She reviewed what has been discussed and shared a handout that was sent out as prework. We are developing marketing strategies in order to:
- Identify primary target learning groups of the library staff; and
- Look at the audience numbers and categorize strategies
Sue decided our review should begin with low effort w/High impact strategies. “How do you communicate with staff in order to get the desired effect you want?”
Jane Williams suggested inviting Jennifer Hanna to discuss PR strategies with SECT.
Responsibilities were identified:
Maggie Saponaro will:
- Talk with Charles to find out if he would support strategies in his “State of the Libraries message
- Contact Jennifer Hanna to attend a SECT meeting
- Contact LEC (ask if there are other reports they would like to have developed)
- Testimonial letters (revision of LC form will assist in getting testimonials
- Continue to send email announcements on classes and workshops scheduled
Jenny Kinniff will:
- Print out report of courses taken and who has attended.
- Cross Check supervisor’s list and find out who has not attended supervisor training
Maggie S. and Jenny K. will:
- Do more analysis of data for reports
- Revise course evaluation form for getting permission to use statements for testimonials
Johnnie Love will:
- Emphasize LC in PRD-Action Plans
- Will make recommendations for PRDs on extending training to HR SkillSoft Program
A future agenda item will be to discuss how learning is tracked. There is a need for more analysis on this. (* not included on tentative agenda for September)
Discussion on future training:
- Offer a variety of dates and times
- Stay away from Fridays and Mondays
- Sexual harassment prevention is the only required course all staff must take
- MOU training is specific for supervisors
- Fundamentals of discipline is for all staff
Due to time limit Sue Koutsky suggested that “High Impact & High Effort” be scheduled for a future SECT meeting.
Upcoming Learning Opportunities
Maggie discussed “What’s Coming Up!” She passed out a handout on workshops planned for fall semester. She stated GA Supervisors have been assessed to determine what GAs will need for completing their work assignments. Top five course requirements were identified and training is being planned to meet those needs. Desk Top and Preservation workshops will be used for training GAs.
Meeting Evaluation
Outcome: comments were:
- Definitely a number of action items to move on
- Its nice to know what’s going on
- Excellent facilitation
- Thanks to Bob Kackley for scribing
- Worked very well on timing
- Really excited about being a part of SECT!
Round Robin
Outcome: Discussion of future activities
- J. Love discussed upcoming Orientation session for faculty, GAs, and staff
- C. Morris-Sumlin discussed a workshop she had attended on interviewing panels
- S. Koutsky discussed upcoming preservation workshops
- J. Williams discussed future Safety & Security training plans
Planning Next Meeting
Outcome: Tentative agenda for September meeting
Items are:
- Marketing strategies continued—Jennifer Hanna to be invited guest
- Progress Reports on responsibilities for marketing plan
- High Effort-High Impact strategies
- Outcomes based evaluation process
- Review of travel training spreadsheet—Joyce Chestnut
Next Meeting: Tuesday, September 12th, 1:00-2:00 in RM B011 in ITD Conference Room.
Facilitator: Hatleberg; Notetaker: Kackley; Timekeeper: Kaur
