Frequently Asked Questions about the Special Events Room
Is there a fee to use the Special Events Room?
There are fees for setup and equipment use within the Special Events Room. See
"Equipment and Fees" and "Room Setup" pages for additional details.
How many people can the room hold?
The McKeldin Special Events Room can easily accommodate over 200 people standing
or 100 people sitting. Maximum seating is currently 130, limited by the number
of chairs owned by the Libraries.
Can we have food at our
The Special Events Room permits food and drinks subject to the following
- Prepared food may be brought in or catered for an event. However, food must
be brought in through McKeldin Library's 1st floor loading dock located off of
South Library Lane.
- Cleaning up after the event is required (i.e. cleaning up food and removing
trash by taking bags to the 1st floor loading dock dumpster).
- The use of cooking utensils and the cooking of any foods are not permitted.
Can the McKeldin Special Events Room be set up to my
Yes, we have a list of standard options available
here. If none of these fit your
specifications, we will work with you to determine a configuration to meet your
needs based on our furniture inventory.
What technology is
available in the room?
A list of technology options is available
here. These include: a projector with a
PC-based computer, a slide clicker, microphones, and a CD/DVD player. These
items are all provided for a fee.
Can I bring my own laptop?
We prefer you to use our computer, which is configured for the room. If you
must bring your own laptop, we cannot troubleshoot this connection.
What if I need to change something regarding my
For changes to your request, please contact the Dean's Office.
support requested less than 2 (two) days prior to an event will incur a 50%
premium on all related charges.
Cancellation of a room reservation must be made at least 5 (five) business days
prior to the date of event. Groups will be held liable for the 50% of the room
setup charge if cancellation is received after the deadline.
There is a
50% charge if technical service is cancelled 5 (five) business days or less
before an event. Events canceled within 48 hours of an event will still incur
charges. Cancellation notifications must be confirmed in writing.
Why do I need to provide a KFS number?
We need a KFS number to confirm your reservation. We will charge it for your
rental fees. You are responsible for insuring that the room is clean and tidy
once your event concludes. Straighten chairs. Recycle used flip chart sheets.
Recycle handouts. Remove food trash by taking bags to the 1st floor
loading dock dumpster. A payment of $50 will be assessed if the room is not
cleared and restored to original condition after the event. An additional charge
(minimum $50) will be applied if special cleaning of room is required after the
How are IT Service Fees calculated?
IT Service fees are calculated based on 15 minute increments for IT staff
assistance within the Special Events Room. Please note in your request form if
you would like to book IT service.
You will be assessed a fee for
lost or damaged technology equipment and/or if technology items are not returned
in their original condition.