ARE YOU A UMUC LIBRARIAN?
Please use the UMUC Request Form to reserve and rent McKeldin Library instruction labs.

FOR ALL OTHERS: WHICH ROOM(S) DO YOU WANT TO RENT?

Today's date:

This form is being submitted: Choose onefor the 1st timefor the 2nd time for the 3rd time *Required

Which particular room do you want to reserve & rent?
Check all that apply:

Special Events Room 6137, McKeldin Library (a multi-purpose room)
2109 McKeldin Library (Instruction/Computer Lab)
6101 McKeldin Library (Instruction/Computer Lab)
6103 McKeldin Library (Instruction/Computer Room)
6107 McKeldin Library (Instruction/Computer Lab)

Total number of rooms requested: Choose one1 room 2 rooms3 rooms4 rooms5 rooms

This information is required of all groups:
Based on the rental rates, what do you calculate the total cost will be to rent all the room(s) selected: e.g., $300 for 2 hours

Unsure of the cost? Review: Rental Rates and Room Descriptions

Note: Reservations are only tentatively confirmed until the Libraries receive a printed and signed Room Reservation Contract along with payment, at least 2 weeks before your event. This Contract is linked at the bottom of this form.

LENGTH of EVENT, DATE and TIME

Note: Library Facilities and Technical Support are available Mon-Fri 8:30am-5:00pm only. They are unavailable for assistance after 5:00pm or on weekends

To avoid delays submit 3 possible dates your event can be held

How long is your event?
In hours:  ,or in days: Choose one1/2 Day1 Day2 Days3 Days4 Days1 WeekLonger than 1 Week

1st choice:

Event dates will start/end: e.g. 12/04/2005 to 12/06/2005

Event times will start/end: e.g. 8:30am to 4:30pm

2nd choice:

Event dates will start/end: e.g. 12/06/2005 to 12/08/2005

Event times will start/end: e.g. 8:30am to 4:30pm

3rd choice:

Event dates will start/end: e.g. 12/10/2005 to 12/12/2005

Event times will start/end: e.g. 8:30am to 4:30pm

Name of group/department *Required

You are a Choose oneNon-campus group with no affiliation to UM LibrariesNon-campus group collaborating with UM LibrariesCampus group with no affiliation to UM LibrariesCampus group collaborating with UM LibrariesLibrary groupOther type of group *Required

If you are Non-campus or UM campus group collaborating with UM Libraries to hold an event, who is the library staff member you are working with? *Required
e.g., name of library staff member

Group's Web address

What is the title of your event? *If the Libraries rent your group a room, this title will be used on signs in the library to direct attendees to your event.

Describe the purpose of event and why it should be held in McKeldin Library:

Approximately how many people will attend?

DESIGNATE a LIAISON: Which type of group are you?

Required: All non-library groups must designate a liaison, and provide their name, email and phone number.

ALL NON-LIBRARY GROUPS: Assign one person from your group to act as event liaison. The liaison will communicate group's needs to the Libraries throughout the planning process.

What will be my responsibilities as a liaison to the Libraries?

Name of group's liaison *Required

Liaison's email address *Required; provide one you check often

Liaison's phone no. *Required

Group's FAX no.

The best way for the Libraries to contact liaison Choose oneby e-mailby phoneby FAX *Required

Are you collaborating your event with a member of the library? If "yes," provide their name: *Required

And for ...

LIBRARY GROUPS ONLY: Assign one library staff member to act as event liaison throughout the planning process.

Name of liaison *Required

What will be my responsibilities as a liaison for events in UM Libraries?

E-mail address *Required; provide one you check often

Phone no.: *Required

SPECIAL REQUIREMENTS:

Note: Communicate with your presenters to learn all their technical requirements in advance of submitting this request. We regret that last minute requests for furniture or chair arrangement, computer software/hardware needs or other equipment cannot be met.

1. FURNITURE ARRANGEMENT

Note: Furniture in the McKeldin Library instruction labs 2109, 6101 and 6107 cannot be reconfigured

Our group wants to use the Special Events Room; it should be arranged: Choose a configurationTheatre style seatingTable for panel discussion & theatre style seatingTables/chairs clustered for small group discussions

Or, is there another type of arrangement? Please describe:

2. CATERING or CARRYING-IN FOOD & DRINKS

Note: You must clean up the room after your event. If the room(s) requires cleaning after you have left, a $50.00 cleaning charge will be automatically added to your invoice. Additionally, any special cleaning needed (e.g. spills on the carpet) will incur a charge of $50.00 or the cost to the Libraries, whichever is greater.

Our group will arrange for the campus' Dining Services will cater food & drinks for event. Event liaison will take responsibility for:

1. Notifying attendees not to take food/drinks outside of room
2. Cleaning up/disposing of leftover food/drinks once event ends

Our group will arrange to carry in our own food & drinks to the event. Event Liaison will take responsibility for:

1. Bringing food into McKeldin Library via the loading dock (NOT front door)
2. Notifying attendees not to take food & drinks outside of room
3. Cleaning up/disposing of leftover food & drinks once event ends

Our group will not have event catered, or will not bring in food

3. PUBLIC ADDRESS(PA) SYSTEM & OTHER EQUIPMENT

Will need a lectern with microphone for Special Events Room (6137 McKeldin). Note: Wireless microphones are permanently available in 6101 and 6107 McKeldin Library

Will need a table (for panel discusion) with moveable microphone for Special Events Room (6137 McKeldin). NOTE: This equipment can only be set-up in the Special Events Room and 6103 McKeldin

No public address system/wireless microphone needed

4. OTHER EQUIPMENT NEEDED?

Flip chart(s). How many are needed: Note: Bring markers & paper

TV with Video(VHS) Player on moveable stand

Slide projector with screen

Overhead projector with screen

Video (VHS) player with screen. NOTE: This equipment cannot be set-up in the Special Events Room (6137 McKeldin) but is permanently available in 6101, 6103 McKeldin

DVD player. NOTE: This equipment cannot be set-up in the Special Events Room (6137 McKeldin) but is permanently available in 6101, 6103 McKeldin

STILL MORE EQUIPMENT NEEDED?

Contact UM Libraries' Nonprint Media Services at 301-405-9236 to learn about other Audiovisual Equipment for External Loan

5. COMPUTER EQUIPMENT

Note: It is strongly advised that the Event Liaison inform all presenters to bring their presentations on back-up devices. This will allow for the smooth transition of a presentation to another computer should there be equipment failure. UM Libraries can support: disks, CDs, USB memory sticks/thumb drives/flashdrive

Hardware Needs:

Will presenter(s) bring their own laptop(s)?

Yes    What type is it? e.g. IBM Thinkpad, ibook, G3

Laptop is NOT needed for event

For library staff events only:   Will library staff presenter need a laptop?   

Yes

Do you have other hardware needs? NOTE: UM Libraries does not guarantee being able to satisfy your request. e.g., printer

6. PROJECTOR for COMPUTER:

Will need LCD projector and screen for the Special Events Room (6137 McKeldin). NOTE: This equipment is permanently available in all four McKeldin labs 2109, 6101, 6103, and 6107.

7. NETWORK (Internet) CONNECTION:

Note: The Libraries will not assume responsibility for damage to a presenter's laptop should we be requested to reconfigure the IP address to gain access to the University's network.

Yes, a network (Internet) connection is needed. Note: wireless access to the University's network and/or Internet is only available on the 1st floor of McKeldin Library

No, a network (Internet) connection is not needed

8. SOFTWARE NEEDS:

Do you have software needs? NOTE: The Libraries does not guarantee being able to satisfy your request. e.g., Word 2000 (provide application name and version)

PRE-EVENT TOUR of ROOM

Group will need to examine the room(s) in advance of event.
Call 301-405-9070 or 301-405-9254 to arrange a tour.

ADDITIONAL INFORMATION?

Is there any additional information you would like to include with your request, to help UM Libraries plan your event?

ONCE I "Submit my request" WHAT HAPPENS NEXT?

1. Wait to receive e-mail confirmation.
2. Reservations are only tentatively confirmed until we receive a printed and signed Room Reservation Contract (a 2 page PDF) and payment at least 2 weeks before your event.

3. Review Your Responsibilities Using UM Libraries' Labs and Rooms which is page 2 of the Room Reservation Contract.