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INTRODUCTION:
The Special Events Room, with basic set up is available for library and campus groups free of charge. Requests to set up this room in a different configuration and/or with additional equipment and furniture will incur charges.
This request is being submitted ...
DATES AND TIMES FOR YOUR EVENT:
Date of event:
Required; e.g. December 14, 2011
Note: If the date is unavailable, the Libraries will contact the Event Liaison
Actual start time:
Required; e.g. 9:00 a.m.
Note: The Libraries will factor in time for you to set up & clean up your event.
Actual end time:
Required; e.g. 11:30 a.m.
Is this a repeat event?
If the event will repeat or extend beyond one day, what date(s) and time(s) will you need?
2nd Date:
Start & End Time:
e.g. January 20 e.g.10:00am-12:30pm
3rd Date:
Start & End Time:
Additional dates and times needed?
Please call the Office of the Dean of Libraries at 301-405-9127.
ABOUT YOUR EVENT:
Title of the event:
Required; This will be used on notice boards outside of the room the day of your event
Purpose of event:
Anticipated no. of attendees:
Sponsoring group or department: Required
EVENT LIAISON:
Please assign one person from your group or department to serve as the Event Liaison. This person will communicate the group's needs to the Libraries and take on the responsibility for the room during the event as well as clean up.
Are you a library staff member?
Name of Event Liaison: Required
Email address: Required
Phone no.: Required
CATERING YOUR EVENT:
Catering an event is the responsibility of the Event Liaison. It will be their responsibility to clean up and restore the room to its original state. Cleaning charges may be imposed for leaving the room untidy or to remove spills and stains on the carpet.
Which situation applies to your event:
Note: Special Events Room is equipped with a water fountain.
FURNITURE SETUP:
Basic Room Set Up
The Special Events Room is set up with theater-style seating for about 80 guests. One table is placed at the front of the room with a projection screen (no computer), a lectern with microphone, and two large tables (36"W x 90"L) placed at the side of the room for handouts or refreshments. The room is equipped with a water fountain.
Choose a room configuration for your event:
Basic room set up (free)
Or, one of these arrangements: Charges will apply.
Tables arranged for group discussion
Theatre style seating with tables at front of room for 3-4 presenters
Is there another type of room configuration you need?
Please describe below.
EQUIPMENT REQUIREMENTS:
The basic room set up is equipped with a lectern and microphone, a projection screen (but no computer), all free of charge.
Choose your computer equipment needs. Charges will apply.
Event Liaison:
If your presenters are delivering a slide presentation, we prefer that they bring their work on a flash drive and use the Libraries' computer.
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Choose your audio equipment needs:
Basic set up with lectern and microphone (free)
No audio equipment is needed
There are 3 tabletop microphones available for rent.
Do you need additional microphones?
We need more microphones for the table:
We need this: 1 Microphone on stand placed in the audience
We need this too:
Note: Due to technical limitations, the lavalier/lapel microphone and wireless handheld microphone cannot be used simultaneously.
ADDITIONAL INFORMATION:
Is there any additional information you would like to include with your request?
SUBMIT REQUEST:
If your reservation requires more than the basic room set up, you must:
1) fill out this web form and click on the "submit my request" button below
...and 2) fill out this reservation contract and fax it back per the directions on the contract.
Otherwise, simply send in your request:
After you click this button, your screen will display a feedback form showing what you have submitted. Consider printing it for your records.
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