Interlibrary Loan Policies
Researchers may request interlibrary loan of University of Maryland
Libraries' special collections that have been microfilmed. Researchers must
channel these requests through a qualified institution (university or college
library, historical society, etc.). Institutions to which the University of
Maryland Libraries loan microfilm of manuscripts and archives must provide a
secure reading room under constant surveillance and ensure the safety of the
microfilm during use. The borrowed microfilm may only be used in this monitored
secure reading room. The borrowing institution must have a special collections
program, including staff assigned to and trained in the care and handling of
special collections. In addition, the borrowing institution must provide secure
storage for the borrowed microfilm during the loan period.
The safety of borrowed microfilm is the responsibility of the borrowing
institution from the time the microfilm is received by the borrowing institution
until the time the borrowed microfilm is on-site at the University of Maryland
Libraries' Special Collections. The University of Maryland Libraries are
responsible for packing the microfilm so as to ensure its return in the
condition in which it was sent. The borrowing institution is responsible for
returning the microfilm in the same condition as received, using the same, or
equivalent, packing materials. The University of Maryland Libraries and the
borrowing institution will ship the microfilm by a courier with tracking
capabilities, such as UPS or Federal Express.
If irreparable damage or loss occurs at any time after the microfilm leaves
the University of Maryland Libraries, the borrowing institution must meet all
costs of replacement, or appropriate compensation, in accordance with fees set
by the University of Maryland Libraries.
Before microfilm is loaned, two forms must be completed and returned with
payment for handling fees to the appropriate curator, Special Collections,
University of Maryland Libraries. The researcher must complete and sign
agreement form. A special collections staff member at the borrowing
institution must complete and sign the
institution agreement form. A member of the University of Maryland Libraries
special collections staff will complete
the interlibrary loan
Researchers may request three reels of microfilm per loan. The handling fee
for loan of the microfilm is $10 per reel. Fees may be paid by check or money
order made payable to the "University of Maryland" or by credit card. The
borrowing period shall be for two weeks with a two-week renewal period. When all
required fees and forms have been received at the University of Maryland
Libraries, the requested microfilm will be shipped to the borrowing institution.
Packing, shipping, and record keeping will be handled by special collections
staff at the University of Maryland Libraries and at the borrowing institution.
Staff of the borrowing institution will insure that the University of
Maryland Libraries' regulations for use of microfilm of manuscripts and archives
are enforced during the loan period. University of Maryland Libraries' microfilm
of manuscripts and archives is to be used only in a reading room monitored by
special collections staff. Researchers must handle microfilm gently, taking care
when loading it into a microfilm reader, and advancing and rewinding the film in
a manner that avoids damage and excessive wear and tear.
Before returning individual reels of microfilm to special collections staff,
researchers must rewind, secure, and replace them in their boxes, in the
condition in which they were received. If microfilm is damaged, researchers must
immediately report this to staff at the borrowing institution. All microfilm
will be inspected at Special Collections, University of Maryland Libraries, when
it is returned from the borrowing institution. The results of the inspection
will be recorded on log sheets to be retained as permanent records at the
University of Maryland Libraries.
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