Non-Traditional Materials and Locations Policy
Non-Traditional Materials and Locations
covers the selection and housing of non-traditional materials, to include
physical materials other than bound book-like items and electronic resources
other than those licensed through an external vendor arising from traditional
publication (e.g. journals and databases).
subject selector determines an item to be of value to their subject area, in
accordance with the appropriate subject or general collection policy, then the
selector may make a good faith effort to acquire said item. There are no limits
on format outside of those set forth for all materials, such as the restriction
that electronic resources be accessed by IP authentication.
Funding for non-traditional materials will come from the same sources as
traditional materials, namely, the selector’s subject fund or other approved
funds, such as year-end one-time purchase funding.
Acquiring non-traditional items will require
coordination with the Acquisitions department, to ensure compliance with
licensing agreements and restrictions. In particular, non-traditional materials
will not be exempt from access requirement restrictions, e.g. they must not be
for consumption by individuals or restricted to only one set of users, and the
Libraries cannot provide hosting for large datasets nor development of user
interfaces in order to access the information.
Location and Storage
Physical items selected should reside in the location best able to
support the format. Music will reside in the
Smith Performing Arts Library, AV materials in
Media Services, and other materials in the relevant branch library. Upon
selection and after appropriate consultation between the selector and Special
Collections staff, if an item requires special handling, it may be transferred
to Special Collections after purchase.
Storage of Electronic Items
Lacking Vendor Hosting
The University of Maryland Libraries has limited
means to host electronic items that lack traditional vendor hosting, such as
through a database or journal platform. These types of items include single
PDFs, such as those obtained via self-publishing or direct sale.
Policy created 2015; Reviewed and approved by CDC 6/23/15