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Friday, November 21, 2014
McKeldin End 24 Hours at 8pm

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Room Setup Options

The following are typical options for room configurations within the Special Events Room.  When you submit a request for the room, you will be asked to choose one of these options or select "other" and include an explanation.  

In the left-side Configuration column, click on the thumbnail sketch to view a full-size image of the room setup options.

 CONFIGURATION TYPE

DESCRIPTION AND RENTAL FEES


Theater Style - Basic

The basic set up for the room is theater style seating for about 80 people, a lectern, two tables at the front, and two large tables (36" W x 90" L) at the side of the room for display or refreshments.

Room Setup Fee Applies: See Equipment and Fees page for more information

Tables for Group Discussion

Eight people can sit comfortably around two tables pushed together. The room can easily accommodate up to eight groupings of two tables each (providing group discussion space for 64 people), but more is a squeeze. This configuration includes the lectern and large tables at the front and side of the room.

Room Setup Fee Applies: See Equipment and Fees page for more information

 Large Rectangle

Specify the number of people in your audience and we will create a suitably sized open rectangle or square of tables. A maximum of 30 people is recommended, after which the rectangle becomes too large to be useful. This configuration includes the lectern and large tables at the front and side of the room.

Room Setup Fee Applies: See Equipment and Fees page for more information


Reception Style

This is a very flexible configuration. You can have group tables for guests to sit at or not. Tables for food can be placed in the center of the room or along the side walls, and bar tables can be set up across a corner. We will leave some chairs around the edge of the room. You decide what you need!

Room Setup Fee Applies: See Equipment and Fees page for more information

 

Reservations requested less than 2 (two) days prior to an event will incur a 50% premium on all room setup charges (see Equipment and Fees page for price breakdown).

Cancellation of a room reservation must be made at least 5 (five) business days prior to the date of event. Groups will be held liable for the 50% of the room setup charge if cancellation is received after the deadline.

Cancellation notifications must be confirmed in writing.