Frequently Asked Questions
For more information about Maryland Room policies, consult the guide
Special Collections and University Archives.
- What are Special Collections?
- Do I need to make an appointment to visit the reading
- Who can use your collections?
- Why do I need an account to use special collections
- What are your hours?
- Can I check out materials in the Maryland Room?
- Can I study in the Maryland Room?
- Can I use a digital camera, laptop, or personal scanner in
the Maryland Room?
- Can I request copies of materials from your collection?
- Are any of your collections available online?
- Who do I contact for student employment and volunteer
- How do I cite materials from Special Collections and
- Do I need permission to publish materials from your
- Can I donate materials to Special Collections and
- Who do I contact to schedule a class visit or tour of
Special Collections and University Archives?
- Where is the Maryland Room located? Is there parking
- Where can I get lunch on campus?
collections contain both primary and secondary resource materials that have
characteristics which set them apart from other types of collections in
libraries. These qualities may include:
- Rarity: books, manuscripts and other materials which are old, scarce or
- Format: photographs, slides, films, audio and video recordings, maps,
artworks, artifacts and other objects that require special handling.
- Comprehensiveness: accumulations of materials that are individually not
unique, but collectively comprise an important resource because of their
relevance to a particular topic or individual.
Special collection materials are located in closed stacks areas, where they
are retrieved by staff for researchers in our reading room. We focus on research
as our primary mission.
Appointments are not
required. However, if you are conducting research utilizing our archival
records, it is strongly encouraged that you contact us in advance of your visit.
Archival materials take time to retrieve, and some collections may need to be
screened prior to viewing. Speaking to us in advance ensures that your visit
goes smoothly and maximizes time spent with the materials.
using Special Collections and University Archives materials in the Maryland Room
must register for a user account. You may
online or once you arrive in the reading room. Be prepared to present valid
government-issued or university-issued photo identification.
collections are open to all users. You do not have to be affiliated with the
University of Maryland to view our collections.
All researchers using materials from Special
Collections and University Archives must
for a user account. This account allows researchers to manage their research
online. Once you register, you will be able to:
- Request materials online even when the reading room is closed
- Schedule your requests so materials will be placed on hold for you in the
reading room when you arrive
- Submit duplication orders and receive digital scanning orders online
- View and track the status of requests and orders
- Review request history
- Export the citation for references
Once you register for a special collections research account, you are also
able request materials from all Special Collections on campus, including Special
Collections and University Archives, the Gordon W. Prange Collection, and
Special Collections in Performing Arts.
The Maryland Room is open from 10am-5pm Monday to
Friday. We are open for extended hours during the Fall and Spring semesters;
Sundays 1pm-6pm and Wednesdays 5:00 pm-8pm.
FOR EXTENDED HOURS USAGE: Please note that some Special
Collections material may not be accessible during our weekend and evening hours
due to limited staffing. Please
Special Collections staff in advance so that materials may be placed on
Due to their rarity, condition, and value, Special
Collections materials do not circulate.
Digital cameras are allowed in
the reading room and can be used to make personal research copies of materials.
It is also possible to arrange for paper or digital copies of materials.
more about our duplication policies.
Yes! Students are welcome to study in
the Maryland Room.
There are also great study spaces located on the
ground floor, second floor, and third floor in Hornbake Library North. The
second floor is the designated quiet study space.
Digital cameras are permitted in the
Maryland Room to make personal research copies of Special Collections materials.
Handheld scanners or other personal scanners are not permitted.
our full digital camera policy.
Researchers are permitted to bring
laptops, however cases must remain outside the reading room. Wireless and/or
network access can be obtained by speaking with the reference desk staff on
duty; both require photo identification.
request high resolution scans and/or photocopies of Special Collections and
University Archives materials directly from their user account.
overhead scanner is available in the Maryland Room to scan only published
materials from our book collections. Please note that you will not be able to
scan archival collections using the overhead scanner.
to a USB drive is free of charge. The cost of printing scans in the Maryland
Room is $0.10 per page for black & white; $0.25 per page for color.
Please Note: The overhead scanner is reserved every
morning from 10am-11am for ILL to scan Special Collections requests from remote
information about scanning policies and costs.
Many Special Collections and University Archives
materials have been digitized and are available online through our
Collections or the
This includes manuscripts, photographs, postcards, audio-visual material, rare
books, publications, and more.
Special Collections and University
Archives offers volunteer, field study, and hourly student employment
opportunities for individuals interested in gaining library and archival
Amber Kohl for more
The University of Maryland Libraries request that
citations from special collections materials contain the credit line:
Special Collections, University of Maryland Libraries
In addition, it is useful to add enough identifying information so that a
subsequent researcher may locate materials based on the citation.
Letter to John M. Steffey, November 12, 1963. Spiro T. Agnew Papers,
Series I, Subseries 1, Box 1, "Personal Correspondence" folder, Special
Collections, University of Maryland Libraries.
about citing primary source materials from Special Collections and University
about citing books and other secondary sources, visit.
Special Collections and University Archives do not
hold copyright over the majority of its collections, and contains a variety of
collections that have copyright and/or donor restrictions. Researchers are
solely responsible for determining whether they need to seek permission to
publish materials from these collections, and for securing that permission from
the copyright holder themselves.
The curators of Special
Collections and University Archives welcome donations related to our current
more about donating to our collections or providing financial support to the
Special Collections and University Archives.
If you are interested in scheduling a class
visit or tour of Special Collections and University Archives, please contact
Cleary or call 301-405-9988 .
The Maryland Room,
reading room for Special Collections and University Archives, is located on the
first floor of Hornbake Library North. Learn more about
to Hornbake Library, including directional parking, mass transit and
Food and drink is not permitted in the Maryland Room. If you
bring a lunch, you may keep it secure in a locker outside the reading room.
Hornbake Library is located next to a courtyard with benches if you wish to
enjoy your lunch outside. Vending machines can be found in the south wing of
Union is located within walking distance to Hornbake Library if you would
like to buy lunch or take a coffee break.