Course Reserves: Information for Instructors
Due to safety restrictions relating to COVID-19, we are not able to accept or process requests for hard copy reserves at this time. We will continue fielding e-reserves and streaming media requests but please understand you may experience delays. Thank you very much for your patience. We are eager to return to our normal service and will do so as soon as we can.
Table of Contents
Placing Materials on Reserve
Placing relevant books, articles, and media on Course Reserves ensures that these items are available for all students enrolled in your course. You may place materials on reserve at the library that supports your program, at McKeldin Library (for 24/5 access), or on electronic reserves for 24/7 access from any location.
All requests should be placed using the appropriate form in ELMS, the University of Maryland's online learning management system (except for streaming media which should follow the instructions below).
Placing Materials on Streaming Reserves
Placing relevant videos on Streaming Reserves provides streaming access to films through your ELMS course portal. All requests should adhere to our user agreement, and be backed by a pedagogical reason for the film to be included as part of the course material. Check out our copyright guidelines for more information.
You may request films to be placed on streaming reserves by filling out the streaming request form online
Electronic Reserves: The UMD Libraries provide online access to required readings requested by instructors within the Course Reserves module in ELMS. Materials for e-reserves can be provided in the following ways:
- Reserves staff can link to the full text online via library databases, e-journals, or e-books.
- Reserves staff can retrieve and scan excerpts from materials in the Libraries' print collection.
- Instructors may upload their own files pending a brief review by Reserves staff for copyright compliance.
- Instructors may provide a personal copy from which Reserves staff can scan a portion.
If a file is uploaded or photocopy provided, be sure to include the title page and notice of copyright (i.e. Library Journal © 1997 by Reed Elsevier Inc.). Please note that in compliance with copyright guidelines, the University Libraries will remove all materials on e-reserves at the conclusion of the course.
Streaming Media: The UMD Libraries provide online access to required media requested by instructors within the Library Streaming Reserves module in ELMS. Materials for streaming can be provided in the following ways:
- Reserves staff can make use of materials in the UMCP Libraries' media collection (i.e. items available from McKeldin Library, Performing Arts Library, etc.)
- Instructors may provide a personal copy of a film/DVD for Reserves staff to use in streaming media (Note: This must be an instructor purchased copy or must have written permission from the copyright holder).
Please note that in compliance with copyright guidelines, the University Libraries will remove all materials on Streaming Reserves at the conclusion of the course.
Interested in reusing materials from a previous semester? Please follow the steps on How to Add Course Reserves add one item and let us know in the Notes field.
Books, Media, and Personal Copies: These materials are available for short-term loan (2 or 24 hours) from a designated library service desk; these items are held behind the desk to facilitate access and reduce possibility of loss/theft. Any UMCP or Shady Grove library material, as well as your personal copies, may be placed on reserve at the library of your choice. Please note that the UMD Libraries are not responsible for lost or damaged personal items.
Reserves materials remain available until 2 weeks following the end of the semester, after which all items are removed. Library books are returned to the general collection, and personal copies may be picked up at the library service desk, returned through department delivery, or (at the instructor's request) held for a future semester.
Interested in reusing materials from a previous semester? Please see our tutorial for importing items from a current or previous semester.
Purchasing: We are able to make limited purchases for Course Reserves purposes in the event that the Libraries and the instructor do not own a copy of an item that is vital for the students enrolled in the course. Please contact us a firstname.lastname@example.org if you have any questions.
Deadlines and Processing Time
Please submit your requests as early as possible to ensure timely access to course materials. We've improved our average turnaround time to 3 days for e-reserves and 5 days for books and media, but high volume at the beginning of the semester and the nature/availability of materials may result in occasional delays.
You may monitor the status of your requests in ELMS and subscribe to emails alerting you as requested items become available.
For Streaming Reserves you will receive an automatic email response once you have submitted the request form. Please allow for one calendar week for processing Streaming Media Reserves requests. New items are released weekly.